Archive Coordinator

Burberry; Greater London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A luxury fashion brand in London seeks a Marketing Support Specialist to assist with loan requests, cataloguing, and the organisation of the archive's assets. The role requires strong communication, analytical skills, and proficiency in tools like Excel and Keynote. Candidates should have a passion for the luxury fashion industry and be able to work both independently and in teams. Previous luxury marketing experience and a relevant degree are advantageous.

Qualifications

• Passion for the luxury fashion industry.
• Strong analytical and reporting skills.
• Previous luxury marketing experience is a plus.

Responsibilities

• Manage internal loan requests end to end adhering to policy and procedure.
• Support the Archive team with external loans as needed.
• Maintain exceptional organisation of the archive’s physical and digital assets.

Skills

Communication skills

Organizational skills

Analytical skills

Teamwork

Relationship building

Education

Business-related degree or administrative background

Tools

Excel

Word

Google Docs

Keynote

Job description

Department: MARKETING & VISUAL MERCHANDISING

City: London

Location: GB

INTRODUCTION

JOB PURPOSE

This role will provide support to the team including responding to and executing loan requests and inquiries, cataloguing and organisation of the collection.

RESPONSIBILITIES

• Manage internal loan requests end to end adhering to policy and procedure working across many
  different departments including Design, Blyth, Transport and Goods-In
• Support the Archive team with external loans as needed
• Provide inductions of archive loans ways of workings to Design and Product [manager level and
  below]
• Maintain exceptional organisation of the archive’s physical and digital assets including securities,
  protective materials, location, filing and metadata
• Support cataloguing processes including populating excel sheets, uploading onto our cataloguing
  database, manually labelling, sorting assets, whilst handling and packaging sensitively
• Undertake audits of the archive assets adhering to an agreed, methodical and consistent approach
  and know the whereabouts of all assets across campus
• Prepare archive objects and provide support for meetings and appointments
• Coordinate the archive’s digitisation processes including the photography of new acquisitions
  working with the Studio and Post-Production teams
• Proactively document business activity by keeping our records and imagery up to date
• Share information and imagery with the business ensuring they have the required sensitivities
• Conduct research as directed by the Archive team (image and text)
• Support on building presentations for the department in PowerPoint and Keynote
• Support the team with administrative tasks including data analysis and statistics
• Communicate efficiently with appropriate tone in all written and verbal communications
• Collaborate on any large-scale projects within the organisation which require heritage support
• Produce weekly reporting
• Attend all team briefs and meetings and weekly catch-ups
• Document minutes for all independently attended meetings
• Available to personally deliver archive assets if business requires

PERSONAL PROFILE

• Passion for the luxury fashion industry
• Excellent communication, organizational, teamwork and relationship building skills
• Strong analytical and reporting skills
• Previous luxury marketing experience a plus
• Proficient with Excel, Word, Google docs and Keynote
• Ability to work with a team or independently
• A history or business-related degree or an administrative background is a plus.

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