Administrator (Reception and Facilities)

Northpoint Wellbeing Limited; Leeds; On-site; GBP 23,000 - 27,000; Part time

Job summary

A mental health support organization in Leeds seeks a part-time Administrator (Reception and Facilities) to manage reception duties and oversee safety in the workspace. This role involves welcoming visitors, addressing enquiries, and ensuring the office is both efficient and pleasant. Ideal candidates are organized, have excellent communication skills, and are flexible team players. Join a supportive environment to make meaningful contributions to mental health support.

Qualifications

• Experience in administration or facilities management is desirable but not essential.
• Able to balance administrative responsibilities with reception and facilities duties.
• Willingness to learn and be part of a supportive, forward‑thinking team.

Responsibilities

• Provide a warm and professional welcome to all visitors.
• Manage the reception and be the first point of contact for calls and enquiries.
• Support the smooth running of facilities, ensuring safety and maintenance.
• Coordinate essential maintenance and oversee communal areas.

Skills

Organised

Approachable

Excellent communication skills

Attention to detail

Job description

Do you want to be part of the change we’re bringing to mental health support?

We have a unique opportunity for an Administrator (Reception and Facilities) to join our Central Team at Northpoint. This role combines reception duties with overseeing the physical workspace, ensuring that our office environment is welcoming, efficient, and safe. You will be the first point of contact for visitors and callers and play a key part in maintaining a well‑managed, professional environment.

You will join us on a permanent part‑time basis, 16 hours per week on a pro rata salary , £23,130 – £26,600 pro rata.

Why us?

At Northpoint, we are more than just a workplace – we are a community. We strive to be talented, resilient, and inclusive, fostering an environment where every team member can thrive. Joining us means contributing to meaningful change in mental health support while being part of a team that genuinely values collaboration, flexibility, and wellbeing.

What you will be doing as our Administrator (Reception and Facilities)

• Join us on a permanent part‑time basis, 16 hours per week:


• Monday 14:00–21:00


• Tuesday 14:00–21:00


• Wednesday 15:00–18:00


• Be at the heart of our office, providing a warm and professional welcome to all visitors


• Manage the reception and be the first point of contact for calls and enquiries


• Provide administrative support across the organisation, helping the team stay organised and efficient


• Support the smooth running of our facilities, ensuring Small Mill is safe, well‑maintained, and welcoming


• Coordinate essential maintenance and oversee the organisation of communal areas


• Play a key role in creating an environment where staff and visitors feel valued, supported, and at ease

What are we looking for in our ideal Administrator (Reception and Facilities)

• Organised, approachable, and adaptable, with a keen eye for detail


• Able to balance administrative responsibilities with reception and facilities duties


• Excellent communication skills and a proactive attitude


• Able to maintain a safe and welcoming environment


• Experience in administration or facilities management is desirable but not essential


• Willingness to learn and be part of a supportive, forward‑thinking team


• Able to convey complex technical detail to non‑technical colleagues

If you have the skills, knowledge and experience we are looking for, and are passionate about making a difference, please click ‘Apply’ to be considered for our Administrator (Reception and Facilities). We would love to hear from you!

Closing date 4/1/2026

We may utilise digital interview methods.

We aim to be a talented, resilient and inclusive community. We welcome applications from all and offer a variety of flexible working/job share opportunities for both full and part‑time staff.

We are committed to safeguarding and promoting the welfare of children, young people and vulnerable adults, and expect all staff to share this commitment. Applicants to posts that are exempt from the Rehabilitation of Offenders Act will require a DBS from the Disclosure and Barring Service before the appointment is confirmed.