Administrative Analyst

Jccal; Birmingham; On-site; GBP 60,000 - GBP 80,000; Full time

Job description

Current employees of any Merit System agency should click "Apply-Internal." All others should click "Apply-External."

LOCATIONS

Vestavia Hills; Mountain Brook; Fairfield; Personnel Board of Jeff Co; Birmingham; Health Department of Jeff Co; Jefferson County; Kimberly

TARGET CLOSE DATE

03/02/2026

PAY GRADE

Grade 21

TYPE

Full time

JOB SUMMARY

Administrative Analysts are responsible for performing and/or overseeing administrative and human resource functions within their respective departments. These employees perform a wide variety of tasks and participate in numerous projects that are dependent on their assignment within their jurisdiction and/or department. Administrative Analysts commonly provide support for senior staff, and are responsible for communication activities with both internal and external entities (e.g., contractors, other jurisdictions, citizens, customers). Employees in this position may be responsible for managing and reviewing payroll information, tracking personnel leave time, monitoring their department’s budget, developing onboarding procedures for new hires, managing inventory, and/or supervising the billing function of their area.

COMPENSATION & BENEFITS

Agencies provide competitive pay and comprehensive benefits packages to include medical and dental insurance, employer-sponsored retirement plan (pension), generous paid holidays, sick and vacation leave, and more.

Applications for this position will be considered for the following Merit System employing agencies. The pay range for this job varies depending upon the Merit System employing agency.

• Birmingham: $47,382 - $73,507
• Fairfield: $42,952 - $66,643
• Health Department: $56,347 - $87,422
• Jefferson County: $52,624 - $81,640
• Kimberly: $36,566 - $56,721
• Mountain Brook: $59,446 - $92,227
• Personnel Board: $47,195 - $73,216
• Vestavia Hills: $55,057 - $85,425

MINIMUM QUALIFICATIONS

• Work experience planning, coordinating, managing, and evaluating projects (e.g., identifying resources, establishing timelines and goals for oneself and/or others, evaluating impact).
• Work experience conducting research, including collecting data, tracking, analyzing, and interpreting data (e.g., tracking project data, processing payroll, processing disciplinary action).
• Work experience writing reports that outline or summarize proposals, research, projects, etc., to include providing outcomes, and recommendations (e.g., grant applications, community/process improvement plans, policy analysis).
• Work experience performing administrative functions including coordinating schedules, drafting correspondence, and maintaining and updating files and records in order to support professional staff.
• Work experience communicating with a broad range of stakeholders to include the general public, professional staff, and upper level management through email, reports, oral presentations, etc.

PREFERRED QUALIFICATIONS

• A Bachelor's Degree or higher in Business, Public Administration, Finance, Accounting, Health Administration or a related field.
• Experience processing payroll, purchasing, managing an office, or processing travel reimbursement.
• Experience developing and managing a departmental or project budget.
• Experience working with payroll software such UKG, ADP, Lawson, QuickBooks, etc.
• Microsoft certification in Office software such as 365.
• Experience with meeting management software such as Minute Track and Granicus.
• Experience with inventory management of office supplies and equipment.

TYPICAL JOB DUTIES

• Manages various projects as they relate to assigned work area.
• Collaborates and communicates with various individuals, merit employees, local health system partners, and elected officials by sending correspondence, attending meetings, making presentations, answering questions, and working with other internal departments.
• Coordinates activities, events, sponsorships, committee members, and volunteers.
• Performs human resources functions to include tasks such as filling out critical needs forms or certification list requests, on-boarding new hires, monitoring timesheets, tracking leave time, assisting in the annual review process, and/or processing payroll for the department/organization.
• Produces training and/or presentation materials, distributes materials, and/or delivers training/presentations.
• Creates, distributes, analyzes, and reports the results of surveys.
• Assists in coordinating the employee disciplinary process for department, jurisdiction, or program provider, and communicates with all parties involved.
• Manages a billing function by training staff, handling challenging customer service calls, coordinating the billing, and tracking payments.
• Coordinates new construction or prospective new business coming into a jurisdiction.
• Serves as the secretary or coordinator on a committee or board.
• Supports a senior staff member and/or department/jurisdiction by coordinating schedules, composing correspondence, producing reports, drafting ordinances/resolutions, updating procedure manuals, creating forms, maintaining and updating files, attending trainings, maintaining records, ordering supplies, and implementing and monitoring new programs.
• Prepares, monitors, and administers departmental or organizational budget by reviewing spending trends, expenditure reports, analyzing financial data and ensuring expenditures are within annual budgetary limits.
• Procures and/or manages inventory (i.e., supplies and equipment) to ensure the products and services are available to meet the operational needs of each department.

PHYSICAL DEMANDS

Job is primarily sedentary involving sitting for long periods of time, but may involve occasional walking or standing for brief periods. Job may involve occasional light lifting of items or objects weighing up to 25 lbs.

WORK ENVIRONMENT

Work is conducted almost exclusively indoors in an office setting. Work involves use of standard office equipment, such as computer, phone, copier, etc.

EEO STATEMENT

The Personnel Board of Jefferson County provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment with the Personnel Board of Jefferson County, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Each Merit System member city/agency operates its own equal employment opportunity policies available on the individual city/agency website.

ACCOMMODATION

To request an accommodation in the application or hiring process due to your own ongoing medical condition or disability, please contact our Accommodations Coordinator at [e-mail] or phone at 205-279-3500 (select option 1) Monday through Friday, 8:00 a.m. to 5:00 p.m. Central Time. The accommodation process is reserved solely for job seekers with disabilities requesting accessibility assistance or accommodation in the job application process.

NOTE

This job posting may close before, or be extended beyond, the listed Target Close Date based on the employment needs of the Merit System. More detail regarding this job is available by clicking Apply.

DISCLAIMER

This job posting is not meant to be an all-inclusive list of the job duties, responsibilities, or skills and abilities required for this position and may be changed at the discretion of the Personnel Board at any time.