Administration Assistant - Job Share - Term Time

Woodlands; Folkestone; On-site; GBP 25,000; Part time

Job summary

A local educational institution in Folkestone is looking for a proactive School Administrator to provide vital administrative support within the school office. The role encompasses reception duties, managing communication, maintaining pupil records, and handling office tasks. Ideal candidates should possess school administrative experience, excellent communication skills, and be proficient in Microsoft Office. The position offers a part-time contract with a salary of £7,932.24 (actual) based on term-time hours.

Qualifications

• Strong organisational skills to manage tasks effectively.
• Experience in a busy school administrative environment.
• Ability to support children and the community.

Responsibilities

• Serve as first point of contact for visitors and calls.
• Manage office tasks like filing and record-keeping.
• Maintain confidentiality and safeguarding standards.

Skills

Previous school administrative experience

Excellent communication and interpersonal skills

Proficiency in Microsoft Office

Highly organized

Friendly and approachable

Knowledge of MIS system 'Bromcom'

Excellent IT skills

Job description

Hours: 14 hours per week
Working Pattern: Mondays and Tuesdays 8:00AM – 3:30 PM

Are you organised, friendly, and passionate about supporting a school environment? We are seeking a proactive and reliable School Administrator to join our team and provide essential administrative support and be front of house for our school office.

This is a great opportunity to join a school and play a pivotal role in its success and development. The successful candidate must enjoy working in a busy area, and must be confident in providing a professional, welcoming, efficient service, ensuring the smooth running of the school office including all office systems, procedures and processes. The candidate will be able to work flexibly under pressure, use their initiative and prioritise their workload.

Key Responsibilities

• Undertaking reception duties; act as first point of contact in response to telephone and face‑to‑face enquiries – welcoming visitors, parents, and pupils to the school in a welcoming, professional and courteous manner.
• Managing incoming calls, emails, and post.
• Supporting attendance and pupil records.
• Handling general office tasks such as filing, data entry, and record‑keeping.
• Assisting staff with administrative support as required.
• Maintaining confidentiality and safeguarding at all times.

To apply for this position, you must:

• Have previous school administrative experience
• Have excellent communication and interpersonal skills.
• Be proficient in Microsoft Office and comfortable learning new systems.
• Be highly organised, with the ability to prioritise tasks.
• Be friendly, approachable, and enjoy working as a team.
• Have knowledge of MIS system ‘Bromcom’ is a plus (training can be provided).
• Be passionate about supporting children and the community.
• Have the ability to make our pupils feel valued and safe.
• Offer enthusiasm and energy to the role.
• Have excellent IT skills (please state these clearly on your application).
• Have the ability to communicate well (written, face to face, telephone).

Contract Type: Term‑time only
Salary: Aquila Pay Level B – Actual Salary £7,932.24 (FTE £24,796.00)

Please see the Job Description for further details on the position.

Pleasedo notinclude CV's as these will not be included in the application process. We have added a closing date to our vacancy but we do reserve the right to interview and appoint prior to the closing date. You are advised to submit your application early to ensure your application is included in our shortlisting process.

You will only be contacted if you areshortlisted forinterview