Administration Assistant

The Orders of St John Care Trust; Warminster; On-site; GBP 40,000 - 60,000; Part time

Job summary

A leading not-for-profit care provider in Warminster is seeking an Administration Assistant to support the Home Manager with reception and administrative tasks. You will plan events, ensure compliance with infection control rules, and create a welcoming environment for residents and visitors. The ideal candidate has previous administrative experience, is proficient in Microsoft Office, and possesses excellent communication skills. The role offers a competitive salary and various benefits including 28 days of holiday and professional development opportunities.

Benefits

28 days holiday including Bank Holidays

Higher pay rates at weekends

Workplace pension

Free DBS

Employee Assistance Programme

Refer a Friend scheme

Discounts through Blue Light Card and My Rewards

Qualifications

• Comfortable in an elderly care setting, relating to residents in a caring manner.
• Efficient and organized, using initiative to complete tasks.
• Able to follow infection control rules and coordinate testing.

Responsibilities

• Support the Home Manager with reception and administrative tasks.
• Plan and manage events for residents and staff.
• Ensure visitors comply with infection control rules.

Skills

Previous administrative or reception job experience

Confident in using Microsoft Office

Handling cash experience

Excellent communication skills

Interpersonal skills

Education

GCSE Maths and English

Job description

Administration Assistant

Location: Warminster

Pay rate: £12.54

Contracted Hours: 21 hours a week - Hours to cover between 8am - 6pm on a rota pattern. Will include working alternate weekends.

ABOUT THE ROLE

You’ll support the Home Manager with a full range of reception, administrative and basic finance activities to ensure the Home runs smoothly. Often the first point of contact for enquiries, you’ll demonstrate a professional and welcoming manner to all those who visit, live and work in our homes. You will be responsible for ensuring that all our visitors follow the infection control rules in force at any given time, also taking the lead on coordinating any testing requirements, organising couriers and associated administrative tasks.

Our homes are fun, so you’ll also assist with the planning and management of events that take place in the home, including celebrating residents’ milestone birthdays, fetes, employee presentations or other activities planned by our Activities Coordinator.

In joining us, you’ll also become part of our extended family. You’ll work alongside other team members who are passionate about providing a safe environment, as well as warmth and kindness to all those who live and work in our homes.

AND IN RETURN

The Trust is a great place to work; we’ve been providing care for almost 1,000 years and we’re currently the second largest not-for-profit provider in the UK. Not-for-profit means that we reinvest every penny we make into our residents, colleagues and the care homes we live and work in. Therefore, we offer a great range of benefits, including a competitive salary, training and development. Alongside keeping our colleagues safe with PPE and daily testing.

Here are some of the other benefits you’ll enjoy as a valued member of our team:

• 28 days holiday (including Bank Holidays)
• Higher rates of pay at weekends (delete for Oxon)
• A workplace pension
• Free DBS
• Access to our Employee Assistance Programme
• Refer a Friend scheme rewarding you up to £1000 for every recommendation you make who successfully starts working for us
• Blue Light Card and “My Rewards” programme, offering you discounts on shopping, days out, restaurants and much more

ABOUT YOU

You will have previous experience from an administrative or reception job and confident using Microsoft Office. In addition, you’ll have experience of handling cash and keeping reports up to date. Ideally you will have your Maths and English to GCSE level. But most importantly you will be comfortable in an elderly care setting, able to relate to our residents in a caring and sensitive manner.

This is a busy and varied role, so you’ll need to be efficient and organised and happy to use your initiative to ensure all tasks are completed in a timely manner. And as the first person who many of our visitors will speak to or see, you will have excellent communication and interpersonal skills.

If you think you have the right skills and attitude to deliver the highest quality of care for our residents as an Administrator within our care homes, then you could be next to join us. So, apply and get your career started with us today.