Administration Assistant

Nhsscotland; Dundee; On-site; GBP 20,000 - 25,000; Part time

Job summary

A public healthcare organization is currently seeking an enthusiastic Administrator for a permanent role based at Dundee Ambulance Station. This position is office-based and requires 20 hours of work per week, from Monday to Friday. The ideal candidate will carry out administrative, secretarial, and payroll support while ensuring smooth communication within departments. Qualifications include an NVQ Level 3 in administration and strong IT skills. Join us to contribute positively to our diverse workforce.

Qualifications

• Minimum three years experience in a busy office environment.
• Ability to handle sensitive information with integrity.
• Effective multitasking under pressure.

Responsibilities

• Provide comprehensive administrative and payroll support.
• Communicate with internal departments and external agencies.
• Plan and organise tasks efficiently.

Skills

Excellent communication and interpersonal skills

Accurate touch typing

Computer literate

Education

NVQ Level 3 qualification in administration or equivalent

Tools

Microsoft applications

Job description

Overview

We are recruiting for an enthusiastic Administrator based at Dundee Ambulance Station, 76 West School Road, Dundee, DD3 8QP. This permanent office-based role is 20 hours per week (Monday to Friday).

Responsibilities

1. Provide comprehensive administrative, secretarial and payroll support to the East Region.
2. Communicate effectively with internal departments and external agencies.
3. Take accurate minutes and manage related documentation.
4. Plan and organise tasks efficiently, working independently and as part of a team.
5. Exercise flexibility and work under pressure to meet deadlines.

Qualifications

1. NVQ Level 3 qualification in administration (or equivalent) or demonstrable experience in a busy office environment.
2. Excellent communication and interpersonal skills.
3. Accurate touch typing, minimum 35 wpm.
4. Computer literate, familiar with Microsoft applications and databases.
5. Aware of the Data Protection Act and capable of handling sensitive information with professional integrity.

Legal and Safeguarding Notice

Due to legislative changes from 1 April 2025, this post may require a different level of criminal records check than is currently the case. If the post is assessed as a “regulated role”, your appointment will be subject to joining the Protecting Vulnerable Groups (PVG) Scheme. For more details on these changes please visit Disclosure Scotland Changes.

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

Contact

For informal enquiries, please contact Amanda Crawford, Office Manager at: (contact details).
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