Accounts Payable Supervisor

Hollywood Bowl; Hemel Hempstead; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading entertainment company in Hemel Hempstead seeks an Accounts Payable Assistant to support the finance department with invoice processing and supplier reconciliation. The ideal candidate will possess strong relationship-building skills and be proactive. You will enjoy perks like discounts and a healthcare cash plan amid a rapidly expanding environment. Join a team valuing diversity and inclusion, driving business forward with exciting growth opportunities.

Benefits

Access to Electric Vehicle scheme

22 days holiday plus additional

50% off food while working

Optional pension plan

Ongoing training and development

Free games vouchers

30% discount for friends

Employee Assistance Programme

Healthcare cash plan

Financial long service awards

Charity donation upon induction

Enhanced leave benefits

Qualifications

• Strong relationship-building skills are essential.
• Experience in a multi-site company is desirable.
• Diligent with excellent attention to detail.

Responsibilities

• Manage all communication received in the AP inbox efficiently.
• Process all AP invoices with appropriate coding.
• Complete monthly supplier statement reconciliations.

Skills

Proficient in Excel

Strong relationship-building skills

Excellent attention to detail

Proactive and able to use initiative

Job description

Do you have experience working in a fast paced Finance department?

Are you an excellent multi-tasker with great prioritisation skills?

Are you looking to join a business that is financially stable with very exciting expansion plans?

If so, then look no further!

The Why...

Join Hollywood Bowl Group as our Accounts Payable Assistant, in return you'll get:

• Access to our Electric Vehicle scheme
• 22 days holiday + additional days with length of service
• 50% off food when you are working in centres
• Optional pension plan
• Ongoing training and development with access to development programmes and apprenticeship schemes
• Free games vouchers every month
• 30% discount off food and drink for you and up to five friends
• Access to our Employee Assistance Programme (EAP) for you and your family
• Opportunity to join our healthcare cash plan
• Financial long service awards
• A £15 donation to our charity partner when you complete your induction
• Enhanced maternity, paternity, adoption, and shared parental leave benefits

The What...

Supporting the accounts payable team with the general operation of the accounts payable department to ensure that daily, weekly and monthly tasks relating to Purchase Ledger, Banking and Sales Ledger are completed on time and to a high standard.

The responsibilities of the role includes:

• Manage all communication received in the AP inbox efficiently and professionally.

• Collaborate with the AP Coordinator (Canada based) to ensure all AP tasks are completed accurately, on time, and to a high standard.

• Ensure all AP invoices are processed with appropriate coding and sent for workflow approval.

• Monitor the AP intray to ensure timely invoice approvals.

• Complete daily uploads of invoices for food & drink suppliers.

• Ensure all utilities invoices are processed in the correct periods by sourcing them from the different utility supplier portals.

• Process payment runs, including:

  Weekly AP payments

  Weekly team expenses

  Monthly rent payments

• Handle ad-hoc payments in multiple currencies (CAD, USD, GBP).

• Process ad-hoc liquor payments.

• Manage weekly gratuity payments to all locations.

• Reconcile supplier auto-debit payments.

• Complete monthly supplier statement reconciliations, focusing on food, drink, and amusements.

• Run aged reports and investigate aged and debit balances.

• Ensure new supplier paperwork complies with company policy.

• Oversee the processing of credit card transactions and reconcile control account.

• Ensure approved employee expense claims align with policy.

• Raise Sales Ledger invoices and manage Aged Debt

• Collaborate with the Canada Finance Assistant (UK based) to provide coverage during annual leave.

• Assist with internal and external audit requests.

• Perform any other tasks required to support the Canadian and UK finance teams.

To be successful, you'll have:

• Proficient in Excel.

• Strong relationship-building skills.

• Diligent with excellent attention to detail.

• Proactive and able to use initiative.

• Desirable: Experience within a multi-site company.

The Who...

Hollywood Bowl Group has a passion for bringing families and friends together for affordable fun and healthy competition.

Following our listing on the main stock market in 2016 we became Hollywood Bowl Group, seeking out the perfect locations for our bowling and golf centres nationwide. We formed our customer proposition, built on real feedback, and went from strength to strength with our in-centre game technology and online scoring systems.

Now with 75 centres across the UK, operating under the Hollywood Bowl and Putt and Play brands, we’re proud to be ambitious market leaders in experiential family entertainment.

We continue to expand our estate and look for profitable opportunities to grow, with an average of three new sites opening each year.

At Hollywood Bowl Group, we value diversity and inclusion, and we’re committed to creating a working environment that promotes equal opportunities. Individual differences and the contributions of all employees are recognised and valued and we believe that a diverse and inclusive workplace makes us a more relevant, more competitive, and more resilient company.