ACCOUNTS PAYABLE ASSISTANT

Underbelly Limited; Manchester; On-site; GBP 28,000; Full time

Job summary

A leading live entertainment company is seeking an Accounts Payable Assistant to manage incoming payments and support the finance team. The ideal candidate will have strong organisational and communication skills, with at least 1-2 years of relevant experience. This role offers an opportunity to develop your career in finance and accounts within a dynamic environment.

Qualifications

• At least 1-2 years of experience in accounts receivable or finance assistant role.
• Excellent verbal and written communication skills.
• Strong attention to detail and accuracy in processing invoices and payments.

Responsibilities

• Issue and send invoices to customers ensuring accuracy.
• Monitor and process incoming payments via various methods.
• Assist with chasing overdue payments and maintaining customer relationships.

Skills

Attention to Detail

Organisational Skills

Communication Skills

Numerical Aptitude

Education

Maths A level with Accountancy knowledge

Tools

QuickBooks

Google Sheets

Microsoft Office Excel

Job description

Job Title: Accounts Payable Assistant
Department: Finance
Reports To: Head of Finance
Responsible For: n/a
Salary: £28,000
Contract Type: Full time, Permanent

To apply through our recruitment portal click here.

About Us

Underbelly Ltd is a leading live entertainment company that produces world-class festivals, events and theatrical productions. With a commitment to creativity, innovation, and excellence, we bring exciting experiences to life for audiences nationwide.

Underbelly, alongside ATG Productions, is the lead and originating producer of the Olivier Award winning Cabaret at the Kit Kat Club, now in its third year in the West End. Recently Underbelly produced Macbeth starring Ralph Fiennes and Indira Varma, The McOnie Company’s Nutcracker at the Tuff Nutt Jazz Club at Southbank Centre, La Clique in Manchester & London, Cabaret Royale at the Gaillard Centre in Charleston and the UK tour of Tweedy’s Massive Circus with Tweedy the Clown.

Underbelly Boulevard, our first permanent venue, opened in 2023 in the heart of Soho presenting and producing an outstanding variety of cabaret, comedy, circus, music and theatre.

Current live Events are Underbelly at the Edinburgh Fringe, Christmas in Leicester Square and Underbelly Festival, previously on London’s Southbank, at Earl’s Court and in Cavendish Square.

About the Role

The Accounts Receivable Assistant will play a key role in managing the company’s incoming payments and ensuring that all financial transactions are recorded accurately and in a timely manner. The ideal candidate will have a keen eye for detail, strong organisational skills, and the ability to work both independently and as part of a team. This is a fantastic opportunity for someone looking to develop their career in finance and accounts.

Key Responsibilities

• Accounts Receivable Operations
• Invoice Management: Issue and send invoices to customers, ensuring that all details are correct and in accordance with agreed terms and conditions.
• Payment Processing: Monitor and process incoming payments via various methods (bank transfers, credit cards, cheques, etc.).
• Account Reconciliation: Regularly reconcile accounts to ensure all payments are accurately recorded and discrepancies are resolved promptly.
• Credit Control: Assist with chasing overdue payments, following up on outstanding invoices by phone, email, or letter, and maintaining a professional and positive relationship with customers.
• Customer Queries: Address any customer queries related to accounts, invoices, or payments, and resolve issues promptly and professionally.
• Reporting: Assist in the preparation of weekly or monthly receivables reports for management, highlighting any potential cash flow issues.
• System Maintenance: Maintain and update the accounts receivable system with accurate information, ensuring data is kept current.
• Collaboration: Work closely with the Finance team, Sales, and Customer Service departments to resolve any billing issues and ensure timely payment processing.

Other Duties

• Attending regular company meetings.
• Any other duties as reasonably required to support the finance team.

Person Specification

• Education: Maths A level (with Accountancy knowledge)
• IT Proficiency: Familiarity with accounting software – QuickBooks (preferable but not essential). Must have Google Sheets/Docs experience and Microsoft Office Excel.
• Previous Experience: Ideally, you will have at least 1-2 years’ experience in an accounts receivable or finance assistant role. Previous experience in a similar fast-paced environment would be beneficial.
• Attention to Detail: Strong attention to detail and accuracy when processing invoices, payments, and performing reconciliations.
• Communication Skills: Excellent verbal and written communication skills, with the ability to handle sensitive customer accounts with professionalism and tact.
• Organisational Skills: Strong organisational skills, with the ability to manage multiple tasks and meet deadlines.
• Team Player: Ability to work collaboratively with colleagues across departments, as well as independently when required.
• Numerical Aptitude: Excellent computer and numeracy skills. A solid understanding of basic accounting principles and a good grasp of numbers.

Underbelly is committed to reducing its environmental impacts in its everyday operations. We are also committed to maintaining the open-access policy of Underbelly. We are an equal opportunity employer and welcome applications from all sectors of the community.

It is the policy of Underbelly to ensure that no job applicant or employee receives less favourable treatment on the grounds of age, disability, sex, sexual orientation, race, religion or belief, gender reassignment, marriage or civil partnership, pregnancy or maternity, or is disadvantaged by conditions or requirements that cannot be shown to be justifiable.

We expect employees to support these commitments and to assist in their realisation.

To apply through our recruitment portal click here .