VFX Coordinator

Dupe VFX; United Kingdom; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading visual effects company in the United Kingdom seeks a Production Coordinator to support the VFX team. The role involves managing schedules, facilitating communication, and overseeing administrative tasks to ensure timely delivery of projects. Candidates should demonstrate strong organizational and problem-solving skills, alongside excellent communication abilities. The company values a healthy work-life balance and offers a supportive environment for its employees.

Benefits

Private medical insurance with Bupa.

Workplace Pension – NEST

Family-friendly policies

Two days volunteering per year.

Weekly social events.

Casual dress code.

Qualifications

• Experience in managing internal administrative tasks and paperwork.
• Ability to manage multiple tasks and projects simultaneously.
• Proficient in written and verbal communication.

Responsibilities

• Support VFX production team with communication and scheduling.
• Manage internal schedules and administrative tasks.
• Serve as main contact for artists and report on project progress.

Skills

Organisational skills

Communication skills

Knowledge of VFX processes

Problem-solving skills

Time management

Technical proficiency

Teamwork and collaboration

Adaptability and flexibility

Client management

Leadership qualities

Budget and schedule management

Attention to detail

Job description

Dupe VFX is looking for an experienced Production Coordinator to join the growing Dupe team across a variety of high‑profile film and TV projects. At Dupe the Production Coordinator plays a key role in supporting the VFX production team by facilitating communication, tracking progress, and ensuring the timely delivery of the awarded work.

Responsibilities

• Good understanding of a show's overall schedule and life‑cycle.
• Strong knowledge of the VFX pipeline, its dependencies, and the interactions between each department.
• Taking responsibility for managing internal administrative tasks and paperwork related to projects.
• Joint responsibility for overseeing and managing internal schedules in alignment with the show's needs, utilising Ftrack.
• Having a strong understanding of bid days/tasks, and taking responsibility for reporting the progression of shots, assets, and other creative work to the production team. This includes leading internal activities such as dailies, rounds, and Cinesync sessions.
• As the internal point of contact for production, effectively coordinate with assistants, leads (or VFX supervisors), editorial staff, and other internal teams to ensure smooth communication on appropriate shows.
• Maintain constant and clear communication with individual artists to understand their needs, boost morale, and provide daily support.
• Act as the primary contact for artists and promptly identify when individuals require additional assistance.

Desirable Skills

• Strong organisational skills: Ability to manage multiple tasks and projects simultaneously, maintaining attention to detail.
• Excellent communication abilities: Proficient in both written and verbal communication, able to effectively liaise with team members and other departments.
• Knowledge of VFX processes: Understanding of the visual effects pipeline and the stages involved in producing VFX work.
• Problem‑solving skills: Aptitude for identifying issues and finding creative solutions quickly and efficiently.
• Time management: Ability to prioritise tasks and manage time effectively to meet deadlines.
• Technical proficiency: Familiarity with VFX software and tools, and the ability to learn new technologies as required.
• Teamwork and collaboration: Ability to work well in a team environment and collaborate with others on projects. Capability to effectively interact with team members, clients, and other departments.
• Adaptability and flexibility: Willingness to adapt to new challenges and changes in a fast‑paced industry.
• Client management: Skills in managing client expectations, delivering updates, and handling feedback.
• Leadership qualities: Capable of guiding and supporting artists and other team members, while also being able to take direction from supervisors and senior production staff.
• Budget and schedule management: Experience in managing person‑day budgets and VFX schedules to ensure project efficiency.
• Attention to detail: Strong focus on detail, ensuring high‑quality output and accuracy in all aspects of the VFX process.

Example daily tasks

• Conform and check incoming material from client and inform Supervisor about the status
• Rounds: Take detailed, comprehensive notes and review with Lead after dailies/rounds
• Anticipate and communicate issues to Producer and Supervisor to resolve problems quickly
• Ensure the production database is kept updated daily with notes and critical information before departing for the day
• Manage edits to be up to date for dailies sessions
• Organise dailies and meetings, taking notes and following up on information as necessary
• Organise client reviews
• Add client notes from emails, Matrix etc to Ftrack
• Update client with approved delivery timings by the Producer and Supervisor
• Communicating information to the crew in person as well as via e‑mail
• Oversee the execution of client deliveries of all temps and finals within the given deadline
• Coordinate and design schedules for outsourcing on shows (where applicable)

How you’ll help us grow it - above and beyond

• Update schedule every morning with adjusted due dates based on client notes and rounds
• Introduction of new artist to the project[s] wikis, Ftrack, systems etc (as needed)
• Preparing new business and ongoing project bids with supervisors
• Attending review sessions with clients
• Assist Producer in organising team events
• Help and engage in Dupes effort to improve its impact on the environment, people and community.
• Monitor / maintain a calm work environment

Benefits

• Private medical insurance with Bupa.
• Workplace Pension – NEST
• Family‑friendly policies – 30% enhanced maternity and 4 week paternity leave.
• Two days volunteering per year.
• Weekly social events.
• Regular workshops and events in the office.
• Fully stocked kitchen i.e. fruits, teas, coffees and snacks.
• Casual dress code.
• Cycle to work scheme.
• Board games, switch, ping‑pong table, and lounge area.
• Diverse and inclusive culture.

Company Description

We’re an open, friendly visual effects company with a penchant for doing the right thing. We carefully balance our incredible talent and professionalism with an approachable, can‑do attitude. Crafting stunning visual effects for film and television. And we make sure our staff have a healthy work‑life balance too. Our team is fantastic. Hungry to learn, passionate about their art and ready for any challenge.

We’re a Certified B. Corporation: one of a global group of businesses doing the right thing for people, society and the planet. We pay people properly, and adapt to their lives rather than bulldozing through them.

EQUAL OPPORTUNITY

Dupe VFX is an Equal Opportunities company and is proud to employ extraordinary talent across all genders, races, nationalities, religions, ages, abilities and sexual preferences. We aim to encourage and support all of our current and future employees to achieve their potential.