Vehicle Administrator (6 month FTC) New Carlisle, England, United Kingdom

Mesh-AI Limited; Carlisle; On-site; GBP 22,000 - 27,000; Full time

Job summary

A leading automotive retailer in the UK is seeking a dynamic Sales Administrator to join their team in Carlisle. In this role, you'll provide essential administrative support to Sales Executives, ensuring vehicle documentation is managed effectively and stock records are maintained. Ideal candidates should have experience in administrative roles, strong organisational skills, and be proficient in Microsoft Office. The position offers a fixed-term contract with competitive salary and numerous benefits.

Benefits

Competitive salaries

Generous annual leave

Enhanced family leave

Discounted gym memberships

Dental insurance

Qualifications

• Previous experience in an administrative role is essential.
• Strong attention to detail and excellent organisational skills are necessary.
• Must be computer literate, proficient in Microsoft Office including Excel and Word.

Responsibilities

• Liaise with departments to add vehicles to stock records quickly.
• Maintain accurate stock records.
• Ensure all vehicle documents are recorded and filed securely.

Skills

Organisational skills

Attention to detail

Communication skills

Proactive attitude

Teamwork

Tools

Microsoft Office

Kerridge/Pinewood

Job description

About us: We are one of the top three automotive retailers in the UK, proudly representing 32 manufacturer brands, selling a huge range of new and used vehicles from over 150 dealerships across the UK and Ireland.

We believe our people are our greatest asset, and we’re committed to recognising the valuable contribution each person makes. That’s why we continue to invest in a leading rewards and benefits package designed to support your career, wellbeing, and life outside of work.

Contract Type: 6 Month Fixed Term Contract

Hours: 37.5 hours per week, Monday to Friday

Salary: up to £26,250 (depending on experience)

We are looking for a highly organised and dynamic individual to join our team as a Sales Administrator at Carlisle Nissan Renault. This is an excellent opportunity to progress your career whilst also reaping the benefits of working for a leading brand. Our Sales Administrators support the day to day running of our operational department by providing high quality administrative support to our Sales Executives in our busy division. They are knowledgeable and capable of working at pace whilst providing a first-class service.

Responsibilities

• Liaising with all relevant departments to add newly purchased vehicles to our stock records quickly and without error
• Maintaining stock records ensuring they are accurate and up to date
• Ensuring we have all the correct vehicle documents (V5, MOT history, Service history etc.) and that they are recorded and filed securely
• Taxing all sold vehicles prior to customer delivery
• Creating sales invoices promptly following a sale, ensuring that all the information matches the customer order form
• Checking the vehicle sales documents and ensuring we have received payment before releasing the vehicle to the customer

Essential Skills and Qualifications

• Previous experience in an administrative role is essential
• Strong attention to detail and excellent organisational skills
• A proactive, can-do attitude with the ability to work effectively in a fast-paced team environment
• Strong interpersonal and communication skills
• Experience using Kerridge/Pinewood is an advantage, but not essential – full training will be provided

This role requires you to have strong administration skills and prior demonstrable experience in a similar role. You must be an excellent communicator with a professional telephone manner, and have the ability to build effective relationships with key stakeholders. You will be highly motivated, enthusiastic, and have a strong desire to provide exceptional customer experiences and to go the extra mile.

It’s essential that you are computer literate and proficient in using Microsoft Office including Excel and Word. Additionally, previous experience using Kerridge/ADP would be highly advantageous. You will have strong organisational skills and pay close attention to detail. You must be able to demonstrate an ability to work successfully as a team player as well as manage your own workload.

If your skills and experience match what we are looking for, please apply today and a member of the Talent Acquisition Team will be in touch.

Core Benefits

• Competitive salaries with structured pay scales and progression as you grow within the business
• Generous annual leave that increases with your length of service
• Enhanced family leave, including 6 months’ full pay for maternity and adoption leave, and 2 weeks’ full pay for paternity leave
• Access to Techscheme for discounted technology purchases with flexible payments
• Eyecare vouchers to help cover vision care needs
• Smart Health – 24/7 access to GP services to support your mental and physical wellbeing
• Dental insurance for everyday dental care and unexpected treatments
• Critical illness cover for peace of mind during life's most challenging moments

Financial Wellbeing

• MyView PayNow – access a portion of your pay as you earn, with features to, and track your money through a user-friendly app
• Free will writing services to help plan for the future
• Flexible life assurance options and partner life assurance for added protection
• Discounted gym memberships to support an active lifestyle
• Travel insurance to help you explore with confidence
• Access to home and technology vouchers
• bYond card and a wide range of exclusive retail and lifestyle discounts

We strongly believe in nurturing and providing our people with specific manufacturer brand and management training to enhance career development opportunities. We have a great bunch of people, and we like to celebrate and encourage success at all levels.

Lookers and Charles Hurst are an equal opportunities employer. We are committed to a working environment that is free from discrimination, is inclusive, and empowers our people to bring their whole self to work and reach their full potential.

If your application is successful, we will conduct relevant employment checks prior to you commencing employment with us. These will include verifying your recent employment, address, credit history and a standard criminal record check. For roles that require you to drive, a driving licence check will also be carried out. Please note, all offers of employment are made subject to a 6 month probation period commencing from your start date.

We take our data protection responsibilities very seriously and are committed to upholding and respecting your privacy rights. Information about how we will process your data the types of data we collect, the purposes for which we use it, who we may share it with and how long we keep it are set out in our privacy notice. It also includes information about your individual privacy rights. Please make sure you read our Privacy Notice so that you understand how we may collect and use your data.