Transport Coordinator

ForFarmers Group; Newcastle upon Tyne; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading agricultural firm in the UK is looking for a Transport Coordinator to manage logistics for transporting animal feed. The ideal candidate will possess strong organizational skills, proficiency in Excel and SAP, and a proven ability to communicate effectively. Responsibilities include ensuring compliance, managing documentation, and coordinating with drivers to maintain operational efficiency. This role offers a dynamic work environment with opportunities to engage directly with various stakeholders.

Qualifications

• Positive and engaging personality.
• Ability to stay calm under pressure.
• Can-do attitude.

Responsibilities

• Oversee and coordinate transportation activities.
• Manage logistics of transporting animal feed.
• Ensure compliance with regulations.

Skills

Organized and methodical

Attention to detail

Good communication skills

Problem solving

Good UK geographical knowledge

Analytical mind-set

Flexibility in hours

Vehicle scheduling knowledge

Confident in engaging with drivers

Tools

Excel

SAP

Outlook

Flexipod

Ortec

Tachomaster

TUS

Job description

ForFarmers Newcastle-Under-Lyme, England, United Kingdom

Transport Coordinator

Reporting to: Transport Manager. Reference: R9129.

The Transport Coordinator reports directly to the Transport Manager with a dotted line to the Assistant Transport Manager (ATM). The Transport Coordinator is responsible for overseeing and coordinating transportation activities within the organization. This role involves managing the logistics of transporting animal feed, optimizing routes, and ensuring compliance with regulations. The ideal candidate will have strong organizational skills, excellent knowledge of Excel and SAP, attention to detail, and the ability to communicate effectively with various stakeholders.

Key Responsibilities

• Ensuring compliance and FF procedure followed at all times.
• Collect and manage all drivers weekly pre-trip check sheets and cleaning records.
• File correct documents in designated folder; approach driver for rectification if not correct, report repeat offenders to ATM.
• Compile and complete checks of vehicles serviced using relevant checklist.
• Obtain missing documentation from service provider within 24-hour period.
• Ensure all defects raised are dealt with in a timely manner, escalating to ATM if vehicle needs to be kept off the road for safety reasons.
• Record defects on defect log, keep signed copy in designated folder.
• Arrange repair work with local garage & communicate with ATM.
• Perform weekly gate-checks of vehicles.
• Check and file PODs each Saturday and end of month to archive.
• Create and manage driver declarations – no changes to employment or health.
• Escalate all queries to ATM for investigation.
• Populate the driver and vehicle rota – ensure holidays and vehicle repair are accounted for.
• Complete Flexipod compliance, guide and coach daily issues direct with the individual, escalating repeat offenders to ATM.
• Daily reporting of vehicle utilisation in TUS.
• Populate the Tachomaster days & overall software housekeeping.
• Populate the daily tier accountability boards for both logistics and production and attend the meeting.
• Provide feedback – positive news and concerns.
• Print overtime sheets monthly for drivers to complete.
• Check, print and clip together the plan for next day, highlighting any reloads and safety instructions needed for the driver.
• Raise a purchase order accurately.
• Track purchase orders and liaise with third party companies to ensure paperwork is received in a timely manner.
• Serve as first line of communication for drivers – independent daily problem solving, directions, complaints.
• Ensure appropriate escalation for major concerns.
• Update transport planning software following 'on the day' changes to the logistics schedule.
• Scribe driver interviews – ensuring discretion and confidentiality at all times.
• Work within the Company Environmental/Energy Management system to meet ISO 14001/50001 standards.
• Complete integrum with Hazards and behavioural observations.

Skills and Experience Required

• Positive and engaging personality.
• Organised and methodical.
• Analytical mind‑set.
• Confident in engaging with drivers.
• Can‑do attitude.
• Rises to a challenge.
• Attention to detail.
• Good communication skills.
• Able to stay calm under pressure.
• Team player.
• KPI focused & driven.
• Flexibility in hours (including weekend working).
• Confident in understanding and writing English.
• Vehicle scheduling knowledge.
• Understanding of drivers hours.
• Vehicle telemetry.
• Comprehensive IT experience – Excel, SAP, Outlook, Flexipod, Ortec, Tachomaster, TUS.
• Problem solving, stakeholder management and escalating concerns.
• Good UK geographical knowledge.
• Good people & communication skills.

Applications

We value diversity in our workplace and welcome enquiries from everyone.

Candidates wishing to apply who would require sponsorship can determine the likelihood of obtaining a Certificate of Sponsorship for the role by assessing their circumstances against the relevant criteria on the Gov.UK website.

Please make us aware if you need any reasonable adjustments to participate in this process.

Interested in the vacancy above? Click apply to begin your application. We will ask you to upload your Cover Letter and CV (in one file) and provide us with some personal details too. We will subsequently contact you to inform you whether or not we will be progressing your application.

ForFarmers UK Limited

Horizon House, Fred Castle Way, Rougham Industrial Estate, Rougham, Bury St Edmunds, IP30 9ND.