Team Assistant

Ricoh Europe PLC.; Greater London; On-site; GBP 40,000 - 60,000; Full time

Job summary

A global technology company is seeking a proactive Team Assistant based in Greater London. The role involves managing diaries, coordinating meetings across time zones, and providing essential administrative support. Ideal candidates will have strong organisational skills, proficiency in MS Office, and excellent communication abilities. This position offers a competitive salary and career development opportunities in a thriving environment.

Benefits

Competitive salary package

Industry leading benefits

Qualifications

• Proven experience in a similar role.
• Exceptional organisational skills to prioritise tasks.
• Fluent in English, both written and spoken.

Responsibilities

• Manage diaries, meetings, and travel arrangements.
• Coordinate meetings across multiple time zones.
• Create polished documents, presentations, and reports.

Skills

Organisational skills

Communication skills

Multi-tasking

Technical skills (MS Office)

Attention to detail

Job description

Change your job, change your workplace, change your future...

Ricoh are currently recruiting for a proactive, highly organised Team Assistant based in our London offices, managing administrative tasks, facilitating communication, and ensuring that day-to-day operations run smoothly.

This is a great opportunity for someone to be part of a fast paced team, where you will provide essential support, managing complex diaries, coordinating meetings, and handling a variety of administrative tasks.

You’ll also have the opportunity to build strong relationships across the organisation, making you a key connector within the business. This position is ideal for someone highly organised, proactive, and who thrives in a fast-paced, varied environment.
Ricoh transforms organisations, using innovative technologies and services enabling you as an individual to work smarter. This is what we call “empowering digital workplaces”.
In fact the entire Ricoh workforce enjoys our pioneering and innovative ways of working. We like to call it: imagine. change., it’s the ethos of our brand and how we drive positive change for ourselves and others. Our teams are embracing change, fostering new ways of working and we have never been more resolute in our mission - "you work for us, and we`ll work for you".

What you will be doing

• Keep the team running smoothly by managing diaries, meetings, and travel arrangements with precision and efficiency.
• Coordinate impactful meetings across multiple time zones, ensuring seamless collaboration.
• Create polished documents, presentations, and reports that showcase professionalism and clarity.
• Manage expenses with accuracy, supporting financial processes effortlessly.
• Provide essential administrative support to the wider team, becoming a trusted go-to person.
• Act as a key liaison for stakeholders, building strong connections across the business.
• Contribute to exciting projects, stepping in to support broader team initiatives when needed.
• Take ownership of ad hoc tasks, from event preparation to formatting branded materials and presentations.
• Proofread and perfect documents, ensuring everything meets a high professional standard.
Keep systems organised and up to date, maintaining streamlined electronic files.

You will ideally have

• Proven experience in a similar role, bringing confidence and expertise to the team.
• Exceptional organisational skills, with the ability to prioritise effectively and keep everything running smoothly.
• A natural multi-tasker, comfortable managing multiple responsibilities in a fast-paced environment.
• Collaburrative and adaptable, with a positive approach to working with stakeholders at all levels and stepping in to support where needed.
• Sharp attention to detail, combined with a proactive mindset and a reputation for reliability and trustworthiness.
• Strong technical skills, including Outlook for diary andotenary management, and proficiency across MS Office (Word, Excel, PowerPoint).
• Fluent in English, both written and spoken; additional language skills are a real advantage.
• Outstanding communication skills, with the ability to build strong, lasting relationships across the business.

In return for your commitment, you can expect

• A competitive salary package
• Industry leading benefits
Ricoh is an exceptional place to work. A place where there is strong emphasis on career development for the right individuals. This is a role where you can excel within a fast-paced environment and succeed within a thriving organisation.
This is an excellent opportunity to join a global company where you can truly capitalise and build on your own experience.
Ready to make that change? Apply now for a confidential conversation with our Recruitment Team.

We are an equal opportunities employer

At Ricoh, we embrace and respect the collective and unique talents, experience, and perspectives of all people. Together we inspire remarkable innovation. That’s how we live the Ricoh Way.
Ricoh have removed the disclosure of convictions box from their application process (ban the box - http://www.bitc.org.uk/programmes/ban-box) offering equal opportunities to all.
For all roles, we will judge each individual on their skills and ability before taking into account their history. However some roles are subject to sensitive and restrictive information and, if successful, you may be required to undertake pre-employment vetting checks which include but are not limited to residency check, credit reference check, financial sanctions` check and a DBS Check. Further information on Employment Vetting can be accessed by contacting the Ricoh Recruitment Team.