Student Records Apprentice

Apprenticeship Preventx Ltd; Sheffield; On-site; GBP 18,000 - 22,000; Full time

Job summary

A college administration role in Sheffield seeks a candidate to support student records activities, including managing enquiries and enrolments. The successful candidate will help ensure accurate processing of documentation and improve customer service skills. This position offers an apprenticeship opportunity leading to a Business Administration Level 3 qualification. Join a passionate team dedicated to learners' success and experience in a supportive environment.

Qualifications

• Experience in administration functions for student records activities.
• Ability to support enquiries, admissions, enrolment, and records management.
• Commitment to cooperation within a team and adherence to compliance.

Responsibilities

• Support administration and processing of key student data.
• Ensure accurate documentation and timely processing.
• Assist in delivering enrolment services and maintain customer relationships.

Skills

Customer service skills

Microsoft Office applications

Knowledge of student record systems

Education

Business Administration Level 3

Job description

The successful candidate will support the administration and processing of information relating to key student data-related college processes, which include enquiries, enrolment, registers, and other administrative tasks. 

• Undertake a range of administration functions for the delivery of all student records activities within Classbased and Workbased learning
• To assist all staff responsible for key student data-related college processes relating to the learner journey, including enquiries, admissions, enrolment, registers, reviews and employer information, and achievements, across all funding streams
• To ensure records and documentation is processed in a timely manner and is accurately input into the system, and follow up any outstanding documentation with staff
• Develop and maintain a working knowledge of all student record systems, fees and funding rules and learner eligibility rules for all sources of funding in accordance with college policy
• Support during enrolment events taking place throughout the academic year providing a high-quality enrolment service, including support for curriculum and cross-college areas
• Develop you customer service skills through building good working relations with college staff on behalf of team
• Develop your skills to monitor compliance to funding rules throughout the learner journey
• To set up, monitor and update employer records as required through the learner journey
• Using Microsoft Office applications to word process, create labels, run reports and maintain spreadsheets as required
• In line with financial regulations be responsible for the correct invoicing/cash payments processed in the student records system
• To show a commitment to working co-operatively within a self-critical culture, including acting as a member of a quality team

An offer of employment at Chesterfield College will be subject to an Enhanced Disclosure carried out by the Disclosure and Barring Services.

Potential employment on completion of the apprenticeship for the right candidate or progression to a higher-level qualification.

About the Training

An apprenticeship allows you to earn a wage, gain valuable work experience and industry specific competence.

You will be expected to work towards the Business Administrator Level 3, with support from your employer and the Chesterfield College Group.

About the Employer

Working at Chesterfield College means you join a team which is aspirational, driven and passionate about doing the very best for our learners and employers. Our learners are at the centre of all we do inspiring our mission statement “Inspiring futures, changing lives” and this extends to our colleagues as well.