Senior Installation Scheduler

Echo House; City of London; On-site; GBP 35,000 - 50,000; Full time

Job summary

A leading design firm is looking for a Senior Installation Scheduler to manage installation processes and coordinate with project managers and subcontractors. The ideal candidate will possess excellent organizational skills, attention to detail, and experience in the graphics and creative production industry. This role is initially a contract position with the potential to become permanent.

Qualifications

• Excellent organisational skills.
• Attention to detail is crucial in this role.
• Experience in creative production is a plus.

Responsibilities

• Book installation visits to stores and manage scheduling.
• Maintain communication with the install team and subcontractors.
• Ensure project documentation is updated and submitted.

Skills

Excellent organisational skills

Excellent attention to detail

Good communication skills

Experience in the graphics and creative production industry

Scheduling experience

Tools

Excel

MS Office

Job description

Join to apply for the Senior Installation Scheduler role at Echo House Ltd

Please note that this is initially a 1 year to 18 month contract with the potential to go permanent.

Echo House is a market leader specialising in Project Management, Creative & Technical Design, Artworking, Digital Content, Print, Experiential Brand Activation, and Sustainable Creative Production.

OUR MISSION Echo’s mission is to empower our clients by delivering exceptional design and quality through a seamless integration of innovation, technology, and meticulous attention to detail, creating experiences that go beyond expectation.

We are committed to nurturing sustainable practices, prioritising the wellbeing of our planet, whilst maintaining an unwavering dedication to superior service. With passion driving our purpose, we promise to excel, consistently and without compromise.

WE STAND FOR

• An extraordinary culture of empowerment, respect, authenticity and collaboration, and a business that exceeds all expectations.
• A team that delivers beyond our leadership and who have an extraordinary life in and outside of the workplace.
• That Echo is acknowledged as the leader of sustainable design and creative production in the world.

Scope of the Role

Collaborative. Positive. Respectful. Organised. Exceptional People Skills.

The role of the Senior Installation Scheduler is a vital part of the Echo House team and an essential link between the Project Managers, the install team and sub-contractors.

The Senior Installation Scheduler will have exceptional diary management and administrative skills, along with attention to detail.

The role will include, but is not limited to, booking in installation visits to stores, ensuring that the install team have all the relevant passes and information packs, updating the Health and Safety RAMs reports and submitting these to the relevant store prior to the install.

Main Duties and Responsibilities

• Operating with integrity – performing whole and complete work for and with all Echo colleagues, clients and suppliers alike.
• Ensuring Echo House maintains its status as an industry leading team of dynamic, proactive & professional specialists.
• In depth training is provided as a core part of all new starters’ induction. In addition, with such a nuanced and bespoke business, on–the–job learning remains the single most effective way to learn what we do and how we do it.
• Booking and co-ordination of the install team and sub-contractors.
• Clear communication to the project team, the logistics dept and the installers.
• Ensure timings and booking procedure is maintained.
• Book in installation visits to stores using either stores own on-line portal or by e‑mail.
• Up‑dating security passes and insurance questionnaires as necessary.
• Updating and amending standard RAM’s reports and submitting to stores prior to installation visits.
• Maintaining communication with stores to prepare for visits as necessary.
• Book in sub‑contract installations teams.
• Gather sub‑contractor schedules and quotations, document costs on standard Excel schedules.
• Send schedules of costs to Project Coordinators and obtain approval for costs.
• Submitting cost to procurement to raise a Purchase Order and confirming with Sub‑contractors.
• Liaising with installation teams prior to, and during site visits in order to assist in the process.
• To perform other reasonable tasks as required by the Directors or your department head.
• Follow and promote to colleagues, visitors and the public all health and safety procedures and protocols.
• Follow Echo’s sustainability policies and procedures. Promote sustainable operations to colleagues, clients and suppliers.

Core Knowledge Base

• Understanding of the print and graphics market (desirable)
• Scheduling experience
• Understanding materials, tools and the installation process (desirable)
• Retail space knowledge and experience (desirable)

Essential Individual Characteristics

• Excellent organisational skills.
• Excellent attention to detail.
• Individual diligence with a focus on team participation.
• Level‑headed approach to demanding circumstances.
• Good written and oral communication skills.
• Experience in the graphics and creative production industry.
• Ability to clearly communicate instructions to a team.
• Flexibility and willingness to provide practical support where necessary.
• Good Excel and MS Office knowledge and practical experience.
• A quick learner with a positive approach will pick up everything they need to know at Echo.
• Excel, PowerPoint, Word, Outlook and a quick learner in general operational software.

Desirable Individual Characteristics

• A dynamic individual who takes pride and enthusiasm in all tasks they are assigned and those they seek out themselves proactively.
• Ability to manage multiple projects of varying nature simultaneously.

OUR GUIDING PRINCIPLES

• Embrace Being Uncomfortable – The greatest learning moments occur when outside of your comfort zone.
• Be Quick Don’t Hurry – provide agile service without compromising quality of work.
• Constantly Curious and Open to the New – Immerse into experiences and think outside the norm.
• All Hands on Deck, Always – No matter the nature of the job, we get it done together.
• Truth in Words and Actions – Take ownership and accountability.
• Culture in Action – Shut down conversations that are detrimental to other individuals. Look to surround yourself with colleagues that talk about visions and ideas, not other people.

Equality and Diversity

We promote a working environment in which diversity is recognised, valued, and encouraged. We acknowledge the multicultural and diverse nature of the UK workforce and society in general. We are committed to principles of fairness and mutual respect where everyone accepts the concept of individual responsibility. It is therefore your responsibility to make sure you always observe and adhere to this policy.

www.echo-house.co.uk/company-policies