Senior Events Coordinator

North Side Farm; Newcastle upon Tyne; On-site; GBP 24,000 - 32,000; Full time

Job summary

An exclusive-use wedding and events venue in Northumberland is seeking a passionate Events Coordinator to manage and deliver high-quality events. This hands-on role involves tasks ranging from administrative support and event preparation to on-the-day execution and post-event duties. Candidates should have at least 2-3 years of event coordination experience, excellent organisational skills, and a proactive attitude. Offering 28 days of annual leave, this role presents a fantastic opportunity to grow within a supportive team environment.

Benefits

28 days of annual leave

Hands-on experience in a supportive environment

Clear progression opportunities

Qualifications

• Ideally at least 1 year’s experience working in the hospitality and/or events industry.
• Minimum 2-3 years of experience in event coordination.
• Proven track record of delivering large-scale events successfully.
• Must have transport to and from work due to rural location.

Responsibilities

• Plan, organise, and deliver high-quality events.
• Manage emails, phone calls, and social media inquiries.
• Coordinate catering and beverage requirements for events.
• Assist with setup and coordination on event days.
• Prepare venue for weddings, ceremonies, and corporate events.

Skills

Strong organisational and time-management skills

Excellent written and verbal communication abilities

Proactive attitude and willingness to learn

Flexibility to work weekends and evenings

Attention to detail

Multitasking in a fast-paced environment

Education

Degree in Event Management, Marketing, or related field

Job description

We are looking for a passionate and motivated Events coordinator to join our dedicated team at our exclusive-use wedding and events venue in the heart of Northumberland. This hands‑on role provides an excellent opportunity to gain valuable experience in the dynamic events

Working closely with our Events Manager and wider team, you will support every aspect of event coordination—from sales and administrative tasks to hands‑on management on event days. For those looking to further their education, this role can also be paired with a business

Job Purpose

The Senior Events Co‑ordinator will be responsible for planning, organising, and delivering high‑quality events that align with organisational objectives. This role involves managing complex projects, supervising less experienced staff, and ensuring seamless execution from concept to completion.

Key Responsibilities

Administrative Support

• Manage emails, phone calls, and social media inquiries professionally and promptly.
• Follow up with clients and suppliers.
• Prepare and issue quotes, contracts, and confirmations.
• Schedule and coordinate client meetings and prepare function sheets.
• Assist with invoicing for weddings and accommodation.

Event Preparation

• Coordinate catering and beverage requirements for events.
• Organise bar setup, stock drinks, and prepare glassware.
• Prepare the venue for weddings, ceremonies, corporate events, and retreats.
• Manage accommodation allocations and deposits.

On‑the‑Day Event Support

• Welcome couples and assist with setup.
• Coordinate suppliers and oversee adherence to the function sheet.
• Maintain venue cleanliness and address any on‑the‑day issues.
• Assist with key tasks such as cake cutting and toast pouring.

Post‑Event Duties

• Break down event setups and start laundry for linens.
• Send thank‑you emails to couples and request reviews.
• Liaise with photographers and gain permission to use photos for social media.
• Update company files with client reviews and photos from photographers with given credits.

What We’re Looking For:

• Strong organisational and time‑management skills.
• Excellent written and verbal communication abilities.
• A proactive attitude and willingness to learn.
• Flexibility to work weekends and evenings as required.
• Attention to detail and ability to multitask in a fast‑paced environment.
• Ideally at least 1 year’s experience working in the hospitality and/or events industry.
• Successful candidate must have transport to and from work due to rural location.
• A degree in Event Management, Marketing, or related field is desirable (or equivalent experience).
• Minimum 2‑3 years of experience in event coordination.
• Proven track record of delivering large‑scale events successfully.

What We Offer:

28 days of annual leave.

Hands‑on experience in a supportive and dynamic team environment.

Clear progression opportunities, including the chance to manage your own events once fully trained.

Join Our Team

If you’re passionate about creating unforgettable events and eager to grow your career in the events industry, we’d love to hear from you!