Secretary - Clinical Services

Nhsayrshireandarran; Shotts; On-site; GBP 20,000 - 30,000; Full time

Job summary

A healthcare organization in Shotts is seeking a full-time administrative support professional to provide secretarial services to a multidisciplinary team. The candidate should have RSA3/SVQ3 in Secretarial Studies or equivalent, proficient IT skills, and at least two years of relevant experience. This role is crucial in managing information systems and coordinating clinical referrals, backed by competitive benefits including generous leave and NHS pension scheme.

Benefits

Minimum of 27 days annual leave

Membership of NHS Pension Scheme

Paid sick leave

Occupational health services

Employee counselling services

Work‑life Balance policies

Qualifications

• Minimum of two years secretarial experience in an equivalent position.
• Proficient in IT skills including Microsoft Office.
• Excellent communication and organisational skills.

Responsibilities

• Provide administrative and secretarial service to the multidisciplinary team.
• Manage information systems and co‑ordinate clinical referral system.

Skills

Proficient IT skills

Excellent organisation skills

Excellent oral and written communication skills

Excellent time management skills

Ability to work under pressure

Two years secretarial experience

Education

RSA3/SVQ3/NC in Secretarial Studies or equivalent

Tools

Microsoft Office

Job description

The Role

The post holder is required to provide a full administrative and secretarial service to a multi disciplinary team including the management of information systems and the co‑ordination of the clinical referral system.

NHS Lanarkshire

Have you always wanted to work with NHS Lanarkshire? Then this might be the opportunity for you to join Team Lanarkshire! Here at NHS Lanarkshire, we put the patient at the heart of everything we do. Each colleague within the organisation plays a key role in how we deliver our healthcare services.

We proudly serve a population of 655,000 across rural and urban communities in both North and South Lanarkshire. NHS Lanarkshire is comprised of Acute Services (which currently provide hospital based services over 3 main sites), Corporate & Property & Support Services, North and South Lanarkshire Health and Social Care Partnerships which provide integrated primary healthcare and social care services to local communities and surrounding areas.

What we’ll need you to bring

• RSA3/SVQ3/NC in Secretarial Studies or equivalent.
• Proficient IT skills which include a working knowledge of Microsoft Office packages.
• Excellent organisation skills and the ability to prioritise and work on own initiative.
• Excellent oral and written communication skills.
• Excellent time management skills.
• Ability to work under pressure.
• Minimum requirement of two years secretarial experience in an equivalent position.

Please note for all vacancies where a driving licence is required this must be a full UK/EU/EEA licence.

Contract type

Permanent

Full time

37 hours

Location and Working Pattern

This role will be based in Health Centre Administration within HMP Shotts. The working pattern for this role is: Monday to Thursday 9 am to 5 pm and Friday 9 am to 4.30 pm.

Whilst this advertisement may be for a specific post(s) in a particular location, applicants who are shortlisted for interview may be considered for similar vacancies in alternative locations.

Looking to find out more?

If you’re looking to find out more, then we would love to hear from you!

Please contact Lorraine Russell, Operational Services Manager at [e-mail]

For enquiries regarding the application form or recruitment process, please contact Jennifer Hughes, Recruitment Administrator on [e-mail] (Please remember to include the job title and reference number in your email)

Why NHS Lanarkshire?

Join us and you will discover a supportive environment where you will have the chance to add to your skills and further your career.

Benefits

• A minimum of 27 days annual leave increasing with length of service
• A minimum of 8 days of public holidays
• Membership of NHS Pension Scheme, with life insurance benefits (for more information on the NHS Pension Scheme visit the Scottish Public Pension)
• Paid sick leave increasing with length of service
• Occupational health services
• Employee counselling services
• Work‑life Balance policies and procedures

NHS Lanarkshire have a range of support services on topics that can impact both on your working and personal life including occupational health, spiritual care and independent counselling. This support can be accessed using the links on this page.

Further Information

For more information on the role, please refer to the Job Description. If you’re looking for more information on the recruitment process, organisation or the services we provide, please refer to our information pack, or our recruitment webpage.