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Receptionist - Wingate House, London Operations · Wingate House

Savills Plc

England

On-site

GBP 35,000

Full time

2 days ago

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Job summary

A leading property management firm in Greater London is seeking a Reception Desk Assistant to deliver exceptional customer service. This role includes maintaining the reception area, managing visitor interactions, and ensuring professional standards are upheld. The ideal candidate will possess excellent communication skills and a reliable, friendly demeanor. With a competitive salary of £35,000, this opportunity is perfect for those passionate about customer service in a corporate environment.

Benefits

Benefits Booklet available for more information

Qualifications

Excellent communication skills are essential for this role.
A team player with a reliable and well-presented demeanor.
Solid experience in corporate customer service is required.

Responsibilities

Maintain a professional presence at the reception desk.
Ensure the reception area meets five-star audit standards.
Manage visitor interactions effectively and courteously.

Skills

Excellent verbal and written communication

Strong customer service skills

Good organisational and time management skills

Attention to detail

Ability to deal with confidential information

Education

General Education to GCSE standard or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Access

Microsoft Outlook

Purpose of the Role

The main purpose of the role is to maintain a presence on the front reception desk offering assistance to all personnel visiting and utilising the building from daily visitors to permanent tenants. Sustain a professional outlook to delivering an exceptional customer service and creating a lasting impression to all

Key Responsibilities

Ensure the highest standards in presentation at the property or properties are maintained at all times. Reception area is kept clean, tidy and welcoming and to five star audit standards.
Personal appearance is to be of a very high standard at all times. A courteous, professional, helpful nature must be displayed at all times. If a uniform is supplied it must be kept in an acceptable and clean condition at all times. You must adhere to the dress and appearance guidelines.
To carry out duties in accordance with instructions by your Reception Services Line Manager, Building Manager/Supervisor/RFM.
To acknowledge and action helpdesk jobs as they are being submitted and communicate them to the Engineering department when necessary.
To take ownership of the current visitor management system, providing content to support the buildings occupier platform, including administering new users.
To actively participate in the training of cover staff.
Establish a professional working relationship with your Team, tenants and contractors of the property or properties and be the first point of contact for the building.
Meet and greet all visitors reporting to the reception desk and maintain an accurate log of all visitors’ records.
Where possible, each occupying tenant should be contacted before allowing a visitor beyond reception to obtain their authority.
To promptly assist and direct all visitors to the site in getting to their required location/contact within the building.
To answer the telephone and on-site intercom system for all tenant queries in a professional manner.
To maintain and keep up to date an accurate reception operations manual of reception processes and procedures, both site/tenant specific and department.
To maintain a physical presence at the reception desk it is not to be left unmanned at any time during building opening hours.
To deal with all queries on site efficiently and professionally and as appropriate, direct queries to third parties for action, ensuring the person raising the query is informed of the action taken, the expected outcome and the timeframe involved.
To sign in deliveries for the tenants. To document the delivery on the required paperwork and to obtain a signature from the tenants (upon providing evidence of ID) when they collect the goods
To acquire working knowledge of the property/properties systems and procedures to enable you to take control of the property during team members' absences.
To carefully complete all log reports that may be required by the employer or the building management team.
The employee is not to undertake any task that may be a risk to their health and safety unless suitably trained.
To assist other employed staff, building occupiers and visitors in the event of an emergency.
To comply with and ensure that the landlord's obligation for health and safety and fire precautions are always met. To ensure that contractors arriving on site adhere fully to requirements for contractor management and site H&S in line with the company and site procedures.
To be aware of and abide by all rules, terms and conditions of the company at all times.

Skills, Knowledge and Experience

It is the nature of work of SMR that tasks and responsibilities are, in many circumstances, unpredictable and varied. All staff are, therefore, expected to work in a flexible way when the occasion arises where tasks are not specifically covered in the Job Description and have to be undertaken.

Essential

Excellent verbal and written communication.
General Education to GCSE standard or equivalent standard.
Reliable, helpful and well presented.
Team player with strong customer service skills, able to provide a helpful and polite service.
Pleasant telephone manner and efficiency in relaying messages and taking instructions.
Excellent communication skills.
Ability to deal with confidential information.
Good organisational and time management skills.
Careful and conscientious with an aptitude for attention to detail.
Willingness and ability to learn on the job, keen to undertake training and career development.
Solid Corporate Customer Service Experience
A bubbly, positive attitude, and a visible passion for customer services.