Purchase Ledger Clerk Vacancy

Roberts & Prowse; Caerphilly; On-site; GBP 40,000 - 60,000; Full time

Job summary

A Mechanical & Electrical Services Contractor in Caerphilly is seeking a detail-oriented Purchase Ledger Clerk. In this role, you will manage supplier invoices, ensure timely payments, and handle credit card processing. Your strong Sage experience and attention to detail are crucial for success. The company offers a supportive environment, a competitive salary, and long-term career opportunities. If you are organized and proactive, we encourage you to apply!

Benefits

Company Pension Scheme

33 days holiday per year

Qualifications

• Proven experience in a Purchase Ledger role.
• Previous Sage experience is essential.
• Strong general computer and Excel skills.

Responsibilities

• Sort, check and accurately input supplier invoices.
• Prepare weekly and monthly supplier payment runs.
• Collate, sort and input company credit card transactions.

Skills

Attention to detail

Communication skills

Sage experience

Excel skills

Tools

Sage 50

Sage Intaact

Microsoft Excel

Job description

Purchase Ledger Clerk Vacancy at Roberts & Prowse!

At Roberts & Prowse, we are on the lookout for a Purchase Ledger Clerk to join our busy accounts team.

Location: Swindon, Wiltshire
Type: Full Time
Category: Commercial, Industrial, Government, Health Care, Local Authority, Education
Rate of Pay: £Negotiable (depending on experience)

The Company

Roberts & Prowse, based on the Elgin Industrial Estate in Swindon, Wiltshire, are an established Mechanical & Electrical Services Contractor operating throughout the Home Counties, South West and South East of the UK. Due to continued growth and internal progression within our Accounts Department, we are seeking an experienced Purchase Ledger Clerk to join our busy Swindon Head Office team.

The Role: We are looking for a detail‑oriented and reliable Purchase Ledger Clerk to take ownership of the purchase ledger function within our Accounts Department. This is a key role supporting the Management Accountant and wider finance team, ensuring accurate processing, reconciliation and supplier management across the business.

Duties and Responsibilities

• Sorting, checking and accurately inputting supplier invoices and credit notes
• Ensuring invoices are correctly coded and authorised in line with company procedures
• Reconciling supplier statements against the purchase ledger
• Investigating and resolving discrepancies in a timely manner

Payment Runs

• Preparing weekly and monthly supplier payment runs
• Ensuring payments are accurate and made in accordance with agreed terms
• Managing supplier accounts and handling payment queries professionally
• Liaising with suppliers and internal departments to resolve issues efficiently

Credit Card Processing

• Collating, sorting and inputting company credit card transactions
• Reconciling credit card statements and resolving variances

General Accounts Administration

• Filing, record‑keeping and supporting the wider accounts team with ad‑hoc tasks as required

Software & Systems

• Daily use of Sage 50 or Sage Intaact accounting software
• Strong use of Microsoft Excel and general IT systems
• Experience working within a multi‑entity or construction‑related environment is desirable but not essential

Our Offer

• Salary £Negotiable (Dependent Upon Experience)
• Company Pension Scheme
• 33 days holiday per year (inclusive of eight recognised Bank Holidays)
• Stable, supportive and friendly working environment
• Long‑term career opportunity within an established business

The Person:

To succeed in this role, you should be organised, methodical and confident managing a busy purchase ledger workload.

Key attributes and experience include:

• Proven experience in a Purchase Ledger role
• Previous Sage experience is essential
• Strong general computer and Excel skills
• Excellent attention to detail and accuracy
• Good communication skills and confidence dealing with suppliers
• Ability to work independently and as part of a team
• Proactive and professional approach to work

Security & Compliance

• Must be able to successfully achieve BPSS (Baseline Personnel Security Standard) clearance

We’re excited to learn more about you and your skills! If your application is shortlisted, a member of our recruitment team will be in touch to discuss the next steps. Thank you for considering Roberts & Prowse as your next career move.