Project Administrator

apetito; Trowbridge; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading food supplier in Trowbridge is seeking a Project Administrator for their Kitchen West Factory construction project. The role involves supporting project management by scheduling meetings, managing documents, and communicating with stakeholders. Candidates must have experience in administration, strong IT skills, and intermediate knowledge of Microsoft Project. This is a full-time position offering a competitive salary and various benefits including holiday, a pension scheme, and free meals on site.

Benefits

25 days holiday per year

An option to purchase additional holidays

Discretionary annual bonus

Pension scheme with employer matching

Free meals and snacks

Free parking

Holiday vouchers at Christmas

Qualifications

• Experience in an administration role.
• Strong IT skills and confidence using Microsoft Office.
• Must have intermediate experience of Microsoft Project.

Responsibilities

• Managing diaries and scheduling meetings.
• Note taking during meetings and archival.
• Updating project documents on the server.

Skills

Administration experience

Strong IT skills

Intermediate Microsoft Project

Attention to detail

Agile communicator

Highly organised

Tools

Microsoft Office Suite

Microsoft Project

PowerPoint

Excel

Job description

Very Competitive Salary + Bonus + Benefits

• Location: UK-Wiltshire-Trowbridge |
• Contract type: Fixed-Term (Full-Time) |
• Closing date: 4th January 2026

Overview

Seeking a Project Administrator to support our exciting Kitchen West Factory construction project to builda state of the art new Food Manufacturing Facility right here in Trowbridge.

The Project Administrator will be working with a dedicated experienced team of 6 within a mix of international apetito colleagues and external stakeholders.

You'll be an experienced administrator, used to working on large projects and able to manage senior stakeholders.

As a key part of the project, collaborationand organisation will be critical to your success.

You’ll be based on site full time, typical hours will be Monday - Friday, 8.30am to 5.00pm.

Fixed term contract for 18 months, with possibility of further extension.

Who we are

apetito is the UK’s leading food supplier to the health and social care sectors serving more than 1,300 care homes, health care and education settings.

Our meals are expertly crafted by our dieticians and chefs, and then frozen to lock in the goodness.

Wiltshire Farm Foods, our sister company, is the UK’s largest ready meal supplier cooking and delivering over 330 different delicious frozen ready meals across the UK.

Responsibilities

• Managing diaries and scheduling meetings.
• Note taking in person within meetings and post meeting using recordings from teams then distribution and archive.
• Updating project documents onto the server.
• Collating documents and records.
• Filing- digital and paper.
• Follow up on action status.
• Communication with internal and external stakeholders.
• Supporting the Project Director with ad hoc needs eg collect visitor from security.

About you

Essential

• Experience in an administration role
• Strong IT skills – confidence using Microsoft suite and able to learn new systems
• Must have experience of Microsoft Project to an intermediate level
• Attention to detail
• Agile communicator, able to collate and share complex information
• Highly organised
• Able to manage multiple deadlines
• Experience working with various colleagues/departments including across geographies

Desirable

• Experience in a project role or PMO role.
• Advanced experience of Microsoft Project.
• Experience in use of Powerpoint and Excel (minimum level intermediate ideally advanced)
• Experience in a manufacturing or construction setting
• Appreciation of food manufacturing.

This role is not eligible for sponsorship under the skilled worker route as it does not meet the minimumrequirements set out under the UK Immigration Rules.

Company Benefits

• Competitive salary – accredited Living Wage employer
• 25 days holiday per year, including bank holidays
• Option to purchase up to 5 additional days holiday per year
• Discretionary annual bonus scheme
• Pension scheme - employer matched contributions up to 4%
• Life assurance scheme worth at least 1x annual salary
• Free meals, snacks and beverages on site
• Free parking
• Free turkey or voucher at Christmas
• apetito perks scheme including salary sacrifice options and retail discounts

Our Values

As a family-owned business, we take great pride in being a company that makes a real difference and is dedicated to creating outstanding meals to be proud of.

We develop a range of products designed to enhance health and well-being for all our customers.

We are driven by a passion for service and dedicated to feeding some of the UK’s most vulnerable people.

We proudly support British food and farming, focusing on using the best ethical and sustainable produce in alignment with our goal to reach Net Zero by 2040.

Our ethical standards are recognised by the ETI and we are an accredited Living Wage employer.
Learn more about apetito’s commitment to a more sustainable future .

We embrace inclusion, empowering individuals from diverse backgrounds.

Our commitment to making a real difference extends to customers, communities, and staff and we're on a mission to build an inclusive workplace where everyone reaches their full potential.