Practice Assistant, Banking & Finance

Baker & McKenzie Rechtsanwaltsgesellschaft mbH; City of London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A prestigious law firm in the City of London seeks a Practice Assistant for the Banking & Finance team. This role involves managing various administrative tasks, supporting client intake and billing, and requires strong attention to detail and communication abilities. Ideal for candidates with experience in a legal or professional services environment. Join a collaborative team committed to career development.

Qualifications

• Good experience working in a legal sector or other professional services environment.
• Experience supporting fee earners within a Banking and Finance practice, including client intake and document management.
• Familiar with compliance requirements relevant to Banking & Finance.

Responsibilities

• Manage and coordinate tasks assigned including meetings, events, and travel.
• Client intake administration and billing support to attorneys.
• Proactive diary management and meeting organization.

Skills

Experience in legal sector or professional services

Client intake and billing

Anti-money laundering (AML) knowledge

Proficiency in Microsoft Office Suite

Detail-oriented

Strong communication skills

Problem-solving abilities

Ability to manage competing tasks

Team player

Job description

The Practice Assistant, Banking & Finance will provide efficient and effective administrative services to fee earners Assigned ( Partners, Senior Associates, and equivalents) with the Banking and Finance practice group.

Main responsibilities

• Proactively manage and coordinate all aspects of tasks assigned (e.g. meetings, events, travel, etc.)
• Client intake administration (e.g. AML, engagement letters)
• Provide billing support to attorneys
• Proactive complex diary management, call handling, and meeting organization for external meetings (utilizes GAS for internal meetings)
• Manage in-box, assist with email filing into iManage, and support hard copy filing
• Support client activities and is in direct contact with clients and their assistants
• Proactively build and coordinate relationships with End-to-End (E2E) services, other BM secretaries, and teams; Utilize and review materials from Service Centers to ensure efficiency and accuracy
• Document production for urgent jobs which are not suitable to be done by Document Services
• May liaise with courts and ensure the accurate development of court documentation/bundles
• Provide administrative support at meetings, capturing outputs and following up as needed. May be assigned specific tasks/objectives for action as outputs of the meeting
• Support junior members acting as buddy/mentor
• Undertake specific practice group tasks and requirements

Skills and experience

• Good experience working in a legal sector or other professional services environment
• Experience supporting fee earners or client teams within a Banking and Finance practice, including direct involvement with client intake, billing, and document management processes
• Familiar with anti-money laundering (AML), client due diligence (CDD), and other compliance requirements relevant to Banking & Finance
• Strong technical capabilities across Microsoft Office Suite (e.g., Word, Excel, Outlook, PowerPoint, Access, Teams)
• Proactively seek to improve skills gained through job‑related training and work experience
• Able to problem‑solve based on standard ways of operating
• Able to manage competing tasks and demands
• Able to establish and maintain effective working relationships; a team player
• Strong written and verbal English communication skills
• Work requires continual attention to detail in completing assignments

Reports to

Secretarial Services Leader

Position type

In Market

Development framework

Business Services

About us

At Baker McKenzie we are different in the way we think, work and behave. With our team of 13,000 people, including over 6,500 locally admitted lawyers, in over 70 offices worldwide, we have a passionately collaborative community of 60 nationalities and are committed to world‑class career development to everyone in every job at every level. Baker McKenzie can offer you both the uncompromising commitment to excellence expected of a top firm paired with a passionately global and genuinely collaborative working environment.

Additional Information

Please click on the Apply icon to start the online application process for this role. We will then be in touch with you once we have reviewed your application. If you are unable to apply online, please contact the Recruitment Team on either 020 7919 1000 or [e-mail].

Please review our Applicant Privacy Notice here.

No agencies please

Baker McKenzie does not accept unsolicited CVs. Please click here for details of our Agency Policy and commitment to sourcing directly.

Baker McKenzie is an Equal Opportunity Employer. We are committed to promoting diversity and inclusion for all. Our unique international culture is reflected in the drawing together of a worldwide family of individuals from diverse cultures and backgrounds in all of our offices. We encourage the best people - regardless of race, religion or belief, if any, gender, gender identity, disability, sexual orientation or age - to fulfill their professional aspirations with us. We are committed to ensuring an inclusive and accessible experience for all candidates.