People and Office Coordinator

tranScrip Ltd; Winnersh; Hybrid; GBP 40,000 - GBP 60,000; Full time

Job summary

A hybrid solutions provider is looking for an office coordinator to manage day-to-day office operations and support HR administration in Winnersh. This role involves overseeing logistics for internal events, maintaining employee records, and ensuring smooth office functioning. Ideal candidates must possess strong organizational skills and attention to detail. The position allows for a hybrid working model with 3 days in the office and 2 days at home.

Qualifications

• Proven experience in an office administration or coordination role.
• Strong organizational skills capable of managing multiple priorities.
• High attention to detail and reliability in tasks.

Responsibilities

• Coordinate day-to-day office operations including supplies and visitor support.
• Support internal meetings and events logistics.
• Maintain accurate employee records across HR systems.

Skills

Office administration

Organizational skills

Attention to detail

Proactive attitude

Confidential information handling

Communication skills

Job description

To provide high-quality office coordination and operational administrative support, alongside People Operations (HR administration) activities. The role ensures the office runs smoothly day to day, supports internal events and logistics , and delivers reliable administrative support across core People processes such as onboarding, systems administration, and benefits coordination. This is a non-advisory role, with employee relations and policy matters escalated to the HR lead.

• Coordinate day-to-day office operations including facilities liaison, supplies, visitor support, and general upkeep.
• Support internal meetings, events, and team activities includinglogistics, bookings, and catering.
• Provide travel booking and diary/logisticssupport for senior stakeholders asrequired.
• Act as a first point of contact for office-related queries and operational issues.
• Build strong relationships with external suppliers and building management.
• Identifyopportunities to improve office processes and efficiency.

People Operations Administration

• Maintainaccurateemployee records across HR systems and trackers.
• Manage the People/HR inbox, handling administrative queries and escalating advisory matters appropriately.
• Coordinate onboarding and offboarding administration including documentation, checklists, and system access requests.
• Support recruitment administration such as interview scheduling, offer documentation, and pre-employment checks.
• Produce routine people reporting (e.g. starters/leavers) andmaintainHR calendars.
• Support compliance administration such as Right to Work checks.
• Coordinate employee benefits administration and support annual renewals with providers.
• Health & Safety / ESG / Wellbeing Administration
• Provide administrative support for Health & Safety requirements and record keeping.
• Support wellbeing initiatives from an operational and coordination perspective.
• Maintain ESG trackers and reporting calendars whererequired.
• Proven experience in an office administration or coordination role.
• Strong organisational skills with the ability to manage multiple priorities.
• High attention to detail and reliability.
• Confidence using systems, spreadsheets, and office technology.
• Professional handling of confidential information.
• Practical, dependable, and service-oriented.
• Proactive and comfortable taking ownership of tasks.
• Calm under pressure with a flexible approach to changing priorities.

Location

• This is a hybrid role, 3 days in our Winnersh office and 2 days at home.

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