Payroll Administrator

ProPharma Group; Greater London; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A leading pharmaceutical consultancy in Greater London is seeking a Payroll Administrator for a 12-month fixed-term contract. The role involves managing payroll operations, ensuring accuracy, compliance, and timely processing. Candidates should have 3-5 years of payroll administration experience and strong skills in payroll compliance and problem-solving. This position supports hybrid work, promoting both in-person collaboration and remote working flexibility.

Benefits

Hybrid work model

Commitment to diversity and inclusion

Qualifications

• 3–5 years of experience in payroll administration with multi-source payroll processing.
• Proven ability to handle payroll discrepancies with integrity.
• Experience working with external payroll vendors.

Responsibilities

• Manage end-to-end payroll operations accurately and on time.
• Handle billing and invoicing related to payroll completion.
• Document all payroll processes to ensure audit readiness.

Skills

Payroll compliance knowledge

Attention to detail

Problem-solving skills

Communication skills

Microsoft Office proficiency

Education

English Language and Maths GCSEs at grade C/4

High school diploma or equivalent

Tools

HRIS systems

Excel

Job description

For the past 20 years, ProPharma has improved the health and wellness of patients by providing advice and expertise that empowers biotech, medical device, and pharmaceutical organizations of all sizes to confidently advance scientific breakthroughs and introduce new therapies. ProPharma partners with its clients through an advise‑build‑operate model across the complete product lifecycle. With deep domain expertise in regulatory sciences, clinical research solutions, quality & compliance, pharmacovigilance, medical information, and R&D technology, ProPharma offers an end‑to‑end suite of fully customizable consulting solutions that de‑risk and accelerate our partners’ most high‑profile drug and device programs.

Due to growth we are looking for a Payroll Administrator to join us on an initial 12‑month Fixed Term Contract.

The Payroll Administrator is responsible for managing end‑to‑end payroll operations, ensuring accuracy, compliance, and timely processing across multiple sources. This role serves as the primary contact for external partners and internal teams, overseeing payroll data, billing, invoicing, and system updates. The position also handles complex payroll queries, maintains clear documentation, and supports the Payroll Manager and senior leadership with ad hoc projects.

Main Responsibilities

• Ensure payroll data is processed accurately and efficiently from multiple sources.
• Provide payroll‑related data to external partners in compliance with established guidelines.
• Manage relationships with external partners to guarantee timely and precise payroll delivery.
• Collaborate with ProPharma teams and other departments to capture all relevant payroll information.
• Oversee purchase orders, quotes, and system updates related to payroll operations.
• Handle billing and invoicing to clients upon payroll completion, including resolution of invoicing queries.
• Maintain internal systems and records to ensure accuracy and compliance.
• Document and file all payroll processes to support audit readiness and transparency.
• Manage the payroll inbox, addressing complex queries promptly and professionally.
• Stay current with company training and learning activities to enhance payroll expertise.
• Support and mentor team members, assisting with ad hoc duties as required.
• Partner with the Payroll Manager and senior leadership on special projects and strategic initiatives.

Necessary Skills And Abilities

• In‑depth knowledge of payroll compliance, legislation, and best practice processing methods.
• Exceptional attention to detail with a strong focus on accuracy.
• Proven ability to prioritize workloads and perform effectively under pressure to meet strict deadlines.
• Skilled in identifying, investigating, and resolving payroll discrepancies with transparency and integrity.
• Competence in manual payroll calculations, including tax deductions and adjustments for over/under payments.
• Solid understanding of GDPR regulations to ensure sensitive payroll data is handled securely and appropriately.
• Strong communication, numerical, and problem‑solving skills, with experience managing relationships with external payroll and pension vendors.
• Proficiency in Microsoft Office applications, including Outlook, Teams, and Excel.
• Demonstrated ability to work collaboratively within a team, supporting colleagues and contributing to shared organizational goals.

Educational Requirements

• Minimum of English Language and Maths GCSEs at grade C/4 or equivalent.
• High school diploma or equivalent, with demonstrated proficiency in English and Mathematics.

Experience Requirements

• Minimum 3–5 years of experience in payroll administration, with exposure to multi‑source payroll processing.
• Experience with expatriate and international payroll processing is preferred but not required.
• Experience working with HRIS systems (Workday preferred) and external payroll vendors.

We celebrate our differences and strive to create a workplace where each person can be their authentic self. We are committed to diversity, equity, and inclusion. Employees are encouraged to unleash their innovative, collaborative, and entrepreneurial spirits. With a holistic approach as an Equal Opportunity Employer, we provide a safe space where all employees feel empowered to succeed.

All applications to roles at ProPharma are personally reviewed by a member of our recruitment team. We do not rely on AI screening tools to support our hiring process. You will always receive an outcome to your application so that you have an answer from us – whether you’re successful or not.

Whilst ProPharma supports remote working, we also recognise the value that comes from in‑person collaboration. As such, we encourage any new hires that are based within a reasonably short commute of one of our offices to work on a hybrid basis and spend some time working from that office location, as agreed with your manager. All applications will be treated on their own merit and candidates will not be at any advantage or disadvantage based on their proximity to an office.

ProPharma Group does not accept unsolicited resumes from recruiters/third parties. Please, no phone calls or emails to anyone regarding this posting.