Operations Coordinator

EVERSANA™ Company; Remote; GBP 30,000 - 40,000; Full time

Job summary

A global life sciences firm is seeking a detail-oriented Operations Coordinator to provide essential support to the EU NAVLIN Consulting team. This role involves managing recruitment processes, coordinating training sessions, and supporting operational tasks. The ideal candidate will have 2-3 years of experience in coordination or a similar role, strong organizational skills, and proficiency in Microsoft Office tools. The position is home-office based in the UK, offering a dynamic and supportive environment.

Qualifications

• 2–3 years of experience as team coordinator or in a similar role.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.

Responsibilities

• Provide operational support to the EU NAVLIN Consulting team.
• Manage timesheets, contracting, and invoices.
• Support cross-functional teams on various projects.

Skills

Organization

Problem-solving

Project management

Communication

Efficiency

Education

Bachelor's Degree or equivalent work experience

Tools

MS Word

Excel

PowerPoint

Outlook

Adobe

Job description

Company Description

At EVERSANA, we are proud to be certified as a Great Place to Work across the globe. We’re fueled by our vision to create a healthier world. How? Our global team of more than 7,000 employees is committed to creating and delivering next‑generation commercialization services to the life sciences industry. We are grounded in our cultural beliefs and serve more than 650 clients ranging from innovative biotech start‑ups to established pharmaceutical companies. Our products, services and solutions help bring innovative therapies to market and support the patients who depend on them. Our jobs, skills and talents are unique, but together we make an impact every day. Join us!

Job Description

THE POSITION

The Operations Coordinator will provide essential support to our EU NAVLIN Consulting team, ensuring smooth processes and timely execution of key tasks. This role is ideal for an organized, proactive, and detail‑oriented individual with an interest in operational efficiency. The position is home‑office based (full‑time) and ideally located in Italy, Spain or the UK. The job holder must be legally eligible to work in the European Union or in the UK.

Key Responsibilities

• Operational Support:
  • Oversee daily management systems, i.e., recruiting, team development and admin of knowledge management
  • Coordinate full‑cycle recruiting process of consultants and team feedback as team’s liaison to corporate HR
  • Schedule candidate interviews and coordinate with hiring managers, candidates, HR, and external recruiters
  • Support 1–2 job fairs hands‑on per year
  • Organize training sessions, onboarding, and 2–4 in‑person team meetings per year
  • Streamline and document key processes
• Administrative Tasks:
  • Manage timesheets, contracting, invoices, and annual timelines
  • Provide conference scheduling and ad‑hoc operational support as needed
• Governance & Communication:
  • Participate in team meetings and governance activities. Use email and digital tools for transparent communication and activity tracking
• Continuous Improvement:
  • Drive process optimization and automation to enhance team efficiency
• Ad‑Hoc Support:
  • Assist in other operational tasks as needed
  • Support cross‑functional teams on various projects and initiatives as they arise

Values & Mindset

• Act with speed, accuracy, and efficiency
• Prioritize open communication, trust, and collaboration
• Focus on execution, with targeted time for planning and documentation (10%)
• Embrace a proactive, supportive, and improvement‑oriented approach

Qualifications

• Bachelor’s Degree or equivalent work experience
• Proven 2–3 years of experience as team coordinator or in a similar role, e.g., Executive Assistant
• Strong organization, problem‑solving, and project‑management skills
• Excellent written and verbal communication skills
• Ability to work under pressure, meet deadlines, and multitask
• Proficiency in MS Word, Excel, PowerPoint, Outlook, Adobe
• Previous experience in recruitment or operations preferred
• Detail‑oriented with a focus on efficiency and accuracy

Additional Information

• Patient Minded I act with the patient’s best interest in mind.
• Client Delight I own every client experience and its impact on results.
• Take Action I am empowered and hold myself accountable.
• Embrace Diversity I create an environment of awareness and respect.
• Grow Talent I own my development and invest in the development of others.
• Win Together I passionately connect with anyone, anywhere, anytime to achieve results.
• Communication Matters I speak up to create transparent, thoughtful, and timely dialogue.
• Always Innovate I am bold and creative in everything I do.

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, or veteran status. Diversity, Equity & Inclusion are integral to our success. We respect the personal rights of all candidates exploring careers at EVERSANA.