Operations Administrator

Hostelling Scotland; Stirling; On-site; GBP 40,000 - 60,000; Full time

Job summary

A charitable organization in Stirling is seeking a dedicated Operations Administrator to provide essential administrative and procurement support within their National Office. The ideal candidate should possess excellent organisational and communication skills, be self-motivated, and have strong IT literacy in tools like Microsoft Excel, Word, and Outlook. This role is vital for improving operations and ensuring effective support across the Hostelling Scotland network. Join us to make a meaningful impact in our community!

Qualifications

• Proven ability to provide proactive administrative support.
• Strong verbal and written communication skills.
• Self-motivated with a keen attention to detail.

Responsibilities

• Provide day-to-day administrative support to Operational Managers.
• Compile reports and maintain operations records.
• Ensure efficient procurement of goods and invoice processing.

Skills

Organisational skills

Communication skills

IT literacy

Customer-focused approach

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Job Reference: HOOPA033
Position: Operations Administrator
Location: National Office, 7 Glebe Crescent, Stirling, FK8 2JA
Contract: Permanent, Provisional start date: 1st March 2026.
Salary Details: £Depending on experience

Hours per week: 7.25 hpw – Mondays only – Office based

We are currently seeking a professional administrator to join our National Office team based in Stirling, Central Scotland as Operations Administrator. We are looking for an individual who understands our charitable objectives and can contribute to our commitment and vision to place people at the heart of Hostelling Scotland, particularly young people through our inclusive and accessible culture, embracing diversity as well as understanding different needs of everyone who has contact with Hostelling Scotland.

The successful applicant will be responsible for the efficient and effective day to day administrative and procurement support to the Operational Managers according to the direction and guidance set in consultation with the Director of Operations. Including; compiling reports and analysis, maintaining operations records, instructing engineer visits to attend to our properties for laundry repairs and ensuring efficient procurement of goods and invoice processing within agreed timescales.

We are looking for someone with the following attributes:

• Resourceful and able to proactively provide administrative support to the Operations team and Hostelling Scotland network
• Have superb organisational and communication skills, both verbally and written
• Be self-motivated in completing tasks with accuracy whilst managing competing deadlines
• Have IT literacy with confidence, in particular with Excel, Word and Outlook
• Have customer focused approach with ability to interact and communicate effectively with people at all levels, both externally and internally including hostel managers and their team members to support throughout Hostelling Scotland network

So, if you have the ambition to continuously improve, deliver results with excellence, show that you care and act with integrity then come and join us, this is just the job for you!

Additional Information:

• You must be able to provide evidence of your right to work in the UK prior to start with us.
• You will be required to provide at least on satisfactory reference and obtain a basic disclosure.

How to apply:

If you would like to join us, please visit our website at www.hostellingscotland.org.uk/careers and apply online and to learn about how we process job applicants’ information. Closing Date: 10th February 2026
Interview: 19th February 2026