Office Manager UK (Part-time)

Planon Corporation; Brighton; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading corporate office in Brighton is seeking an Office Manager to ensure smooth operations and a welcoming environment. Duties include providing administrative support, welcoming clients, organizing staff events, handling facility tasks, and supporting HR functions. The ideal candidate will have strong administrative and communication skills. This role offers a chance to make an impactful contribution in a collaborative environment.

Qualifications

• Strong administrative support skills.
• Excellent communication and customer service skills.
• Ability to manage multiple priorities.

Responsibilities

• Provide administrative support and assistance to staff.
• Welcome clients and ensure they receive excellent service.
• Organize and manage staff events and meetings.
• Handle facility-related tasks and manage office supplies.
• Conduct research and compile data upon request.

Job description

Ready to make an impact?

At Planon, we believe in creating a workplace where innovation meets collaboration. As our Office Manager, you’ll play a key role in ensuring smooth operations and a welcoming environment for colleagues and visitors alike.

As an Office Manager you will:

• Smooth administrative support and assistance to staff in daily business i.e., set-up conference calls, handle internal & external meeting requests;
• Welcome clients and external colleagues and make sure they get the best service; First point of contact for (potential) customers through incoming phone and mail; Handle correspondence, distribute mail, and manage scanning, photocopying, and filing;
• Organize and manage staff events, celebrations, and business update meetings as part of the social committee;
• Handle facility related tasks: fleet & phone management, support audits, and purchase office supplies and oversee refreshments;
• Conduct research and compile data upon request;
• Liaise with building security and managing agents on any issues;
• Coordinate maintenance and repairs; Maintain office equipment for seamless functionality;
• Oversee administrative tasks related to Health & Safety, including annual risk assessments and compliance checks;
• Manage travel arrangements for staff;
• Support HR (e.g. welcoming new employees);
• Support Finance by gathering and scanning of invoices.