Office Administrator

Gammies Groundcare Limited; North Whitehills; On-site; GBP 20,000 - 25,000; Full time

Job summary

A reputable groundcare company in North Whitehills is seeking an Office Administrator for maternity cover, with the possibility of lasting full-time or part-time employment. This role entails managing administrative duties, supporting different departments, and helping with daily operations. The successful candidate should exhibit strong IT literacy, effective organizational skills, and a customer-focused attitude. Offering a range of benefits, this position provides an exciting opportunity within a thriving team.

Benefits

Company Pension

On-site/Free Parking

Life insurance

Health & wellbeing support

Enhanced Holiday pay

Birthday as an additional Holiday

Employee Discount

Company workwear

Qualifications

• Strong IT literacy and knowledge of Microsoft Office.
• Excellent organizational and communication skills.
• Customer-focused with strong problem-solving abilities.

Responsibilities

• Review and process incoming emails and documents.
• Manage purchase and invoicing tasks.
• Register sold vehicles and handle telephone inquiries.
• Record staff work times for wages and process commissions.
• Monitor and order stationery supplies.

Skills

IT Literacy

Strong understanding of Microsoft packages

Excellent organisational skills

Excellent communication skills

Problem solving skills

Customer-focused attitude

Tools

IBCOS

DVLA RAV System

Job description

Gammies Groundcare Forfar (Part of A. M. Phillip) is recruiting for an Office Administrator

Job Type: Maternity cover with the option to continue full-time/part-time

The Role

This role is initially for Maternity cover for our office/sales administrator at our busy Forfar depot, supporting the administrative duties of our sales, parts and service departments, with the option to continue full-time/part-time thereafter. Working days are Monday – Friday with an alternating Saturday morning rota.

Daily responsibilities

• Reviewing incoming emails, forwarding them to the relevant departments, responding or forwarding documents to our system.
• Processing, checking, allocating and claiming wholegood bonuses.
• Processing and filing purchase & parts invoicing.
• Creating, booking in and charging out wholegoods within our IBCOS system and creating wholegood tags.
• Registering sold vehicles within the DVLA RAV system as required.
• Answering incoming telephone calls and transferring to relevant departments.

Weekly responsibilities

• Monthly wages – Daily recording of staff work times and input into our system.
• Processing of monthly commissions.
• Filing of paperwork, including parts and wholegood delivery notes.
• Monitoring the stocking level of stationery and ordering supplies.

Other administrative duties were required.

The Person

• IT Literacy
• Strong understanding of Microsoft packages
• Excellent organisational & communication skills

Good problem solver with a customer‑focused attitude

Knowledge of IBOCS and DVLA RAV System is preferred but not required; training will be provided.

The Company

• Company Pension
• On‑site/Free Parking
• Life insurance
• Health & wellbeing support (Access to GP)
• Enhanced Holiday pay
• Birthday as an additional Holiday (after 1 year of service)
• Employee Discount
• Company workwear

Gammies started out as a family business and has grown into the company it is today with over 30 staff working within our Forfar depot and are part of the A.M Phillips group. We have over 50 years of knowledge and experience supplying Horticulture and Agricultural products and services to our customers and work with range of leading brands.

All the equipment we supply is fully assembled and on handover to our customer we advise and instruct on the correct use and maintenance. Aftersales support is a major part of our commitment and we are always available post‑sale to help with any queries and have an in‑house fully equipped workshop for servicing and repair.

Our reputation is built on quality, excellent service, friendly staff, good value, and a clear goal to support our customers.

If you feel you have the right level of commitment and drive to deliver the highest level of service to our customers, please apply via our website, in writing or e‑mail your CV to

Les Gammie, Gammies Ground Care, Station Yard, Carseview Road, Forfar, DD8 3BT

Awards

• Winner – Professional Turfcare Dealer of the Year 2022 (Service Dealer Awards)
• Finalist – Garden Machinery Dealer of the Year (Service Dealer Awards)
• Winner – Professional Turfcare Dealer of the Year (Service Dealer Awards)
• Finalist – Independent Retail – Courier Business Awards 2023
• Star of the Dealership 2023 – Service Dealer Awards