Non-Trade Accounts Assistant

Whsmithcareers; Swindon; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

A leading retail company in Swindon is seeking a detail-oriented individual for an accounts payable position. Responsibilities include processing invoices, matching them with purchase orders, and managing supplier queries. The ideal candidate will have prior experience, strong interpersonal skills, and proficiency in Excel. The role offers a hybrid working model, attractive holidays, and various employee benefits, promoting a diverse and inclusive workplace.

Benefits

24 Days holiday

Annual Bonus

Company Pension scheme

Private Medical

Staff Discount Card

Qualifications

• Previous experience in a similar role is essential.
• High attention to detail and strong organisational skills are required.
• Strong interpersonal and communication skills are necessary.

Responsibilities

• Enter invoices and credit notes into the AP system.
• Ensure correct authorisation for non-ordered invoices.
• Match invoices to purchase orders correctly.
• Reconcile supplier statements for accurate payments.

Skills

Attention to detail

Organising and prioritising skills

Interpersonal skills

Analytical skills

Excel proficiency (VLOOKUP)

Strong communication skills

Quick learner

Job description

What you will be doing:

• Entering invoices and credit notes into the AP system
• Ensuring correct authorisation is obtained for all invoices which do not have an order
• Correctly matching invoices received to purchase orders
• Raising queries for overcharged or un-receipted orders
• Reconciling supplier statements to ensure correct payments are made
• Dealing with supplier payment queries
• Assist other members of the team with ad‑hoc tasks as required

What we are looking for:

• Previous experience in a similar role
• High attention to detail
• Strong organising and prioritising skills
• Numerate and analytical
• Strong interpersonal skills
• Quick learner
• High desire to succeed and take pride in own work
• Unafraid to seek the right person and ask for help
• Strong written and verbal communication skills
• Proficient in the use of Excel (ability to perform VLOOKUP's highly beneficial)

How we reward our teams:

• Hybrid Working Model from home and in the office
• 24 Days holiday, plus your Birthday off, plus Bank Holidays with an opportunity to buy extra days holiday
• 4pm Friday Finish
• Annual Bonus based on company and personal performance
• Family Friendly Leave
• Company Pension scheme
• Sharesave Scheme
• Private Medical
• Staff Discount Card for stores and online

About us:

Celebrating over 230 years, we’re proud to have grown and evolved into a globally recognised brand present in over 30 countries around the world, and we’re proud to be that air of familiarity people love and trust on their journey, both in life and through life. As a diverse group of over 5,000 colleagues, we are all on the same journey to a better business through our commitments to our planet, people and the communities we serve.

Our UK Travel office is based in a buzzing part of central London close to Liverpool Street Station. We are an ambitious team that thrives on pace, collaboration and innovation resulting in a real entrepreneurial culture. It’s perfect for people who are happy to use their initiative and embrace life outside their comfort zone.

At WHSmith, we’re all about creating an inclusive and welcoming workplace where everyone can be themselves and do their best. No matter your background, age, disability, gender or ethnicity, marital status, religion, sex, sexual orientation or anything else that makes you, you—you’re welcome here.

We’re also open to flexible working where possible, so if that’s something you need, let’s chat. And if you need any adjustments during the selection process, just let our Talent Acquisition team know—we’re happy to help!