Medical Secretary

Transformationunitgm; Manchester; On-site; GBP 27,000 - 31,000; Full time

Job summary

An NHS organization in Greater Manchester is seeking a full-time Medical Secretary to provide comprehensive administrative support within the Community Mental Health Team. The role, which involves managing administrative duties, supporting medical professionals, and ensuring confidentiality, offers a salary range of £27,485 - £30,162. The ideal candidate will possess strong communication skills and have experience in a busy office environment. The position is located at Central Park Hub in Manchester with a 37.5 hours work week, Monday to Friday.

Benefits

27 days annual leave plus bank holidays

Opportunities for learning and development

Qualifications

• Experience in working in a busy office environment.
• Experience of working in an office environment that ensures confidentiality is maintained.
• Experience of working in a supervisory role or management.

Responsibilities

• Provide comprehensive administrative services to medical teams.
• Act as a PA to consultants and manage medical support staff.
• Ensure timely completion of discharge summaries and manage on-call rotas.

Skills

Effective time management skills

Minute Taking/MDT Experience

Excellent communication skills and telephone manner

Job description

Main area Mental Health Grade NHS AfC: Band 4 Contract Permanent Hours Full time - 37.5 hours per week (Monday to Friday 9am to 5pm) Job ref 437-7591160

Employer Greater Manchester Mental Health NHS Foundation Trust Employer type NHS Site Central Park Town Manchester Salary £27,485 - £30,162 per annum pro rata Salary period Yearly Closing 05/01/2026 23:59

Medical Secretary

NHS AfC: Band 4

Job overview

An exciting opportunity has arisen within the Community Mental Health Team for a Medical Secretary working at Central Park Hub, working 37.50 hours per week. Working days will be Monday - Friday.

We are seeking an enthusiastic and experienced Medical Secretary who enjoys working as part of a team and can demonstrate a commitment to delivering a high quality medical secretary.

We note that this role is not eligible for sponsorship unless you meet criteria by temporary exemption from current changes to immigration rules put in force on 22/07/2025. Separate provisions are applied to workers who have been sponsored and held continuously Skilled Worker visa since prior to 04/04/2024.

Main duties of the job

To provide a comprehensive administrative service to identified medical teams within the North Manchester Division. The post holder will act as a PA for a number of consultants and line manage receptionist and medical support secretaries, where applicable to ensure all work is completed in a timely manner.

The Medical Secretary will undertake general office duties including the typing of medical and other correspondence and actioning any requirements identified within the typing. They will be responsible for the management of administrative duties within their area of work including; ensuring the allocation of discharge summaries and their timely completion, updating and circulating the on‑call rota as required, answering and managing calls from patients and their carers / relatives and other health and social care professionals.

They will be responsible for supporting the Trust in achieving relevant performance targets.

Working for our organisation

Greater Manchester Mental Health (GMMH) Foundation Trust employs over 7000 members of staff, who deliver services from more than 122 locations.

We provide inpatient and community‑based mental health care for people living in Bolton, the city of Manchester, Salford, Trafford and the borough of Wigan, and a wide range of specialist mental health and substance misuse services across Greater Manchester, the north‑west of England and beyond.

Greater Manchester is one of the world’s most innovative, original and exciting places to live and work. From the beauty of the surrounding countryside to the heart of the vibrant inner city with great shopping, entertainment and dining options.

Wherever you go you will experience a great northern welcome with people famed for their warmth, humour and generosity.

Our people enjoy their work, have opportunities to learn and develop their skills and are encouraged to generate new ideas that improve care for our service users.

Detailed job description and main responsibilities

Job description and person specification attached for detailed job description and main responsibilities

• 27 days annual leave plus bank holidays rising to 29 after 5 years and 33 days after 10 years
• Experience in working in a busy office environment
• Experience of working in an office environment that ensures confidentiality is maintained at all times
• Experience of working in a supervisory role and/or management of staff
• Experience of working with members of the general public. Including patients/service users

Skills

• Effective time management skills with the ability to prioritise and plan conflicting and complex work demands
• Minute Taking/MDT Experience
• Excellent communication skills and telephone manner

Important Information about working for GMMH:

All positions within the Trust are subject to satisfactory pre‑employment checks, for further information on the checks required please visit the NHS Employers website www.nhsemployers.org

The Trust mandates all post holders who require a DBS for their role to subscribe to the DBS Update Service. You will be required to enrol for this service for a fee of £16 per year and maintain registration throughout your employment with GMMH.

Applicants are encouraged to apply for posts at Greater Manchester Mental Health who have direct experience of mental health, learning disability or drug and alcohol services either as a service user or a carer.

The Trust is also committed to safeguarding children, young people and vulnerable adults and requires all staff and volunteers to share this commitment.

We are aspiring to ensure our workforce is representative of the diverse communities that we serve, and we are strongly committed to removing barriers to employment for candidates from under‑represented groups, for example BAME, Disabled and LGBT+ communities. If you would like to have an informal chat about the recruitment process for this role or would value some additional support, we’d love to hear from you.

Use of Artificial Intelligence (AI) when writing job applications

A candidate may utilise the help of AI when writing job application.The assessment of an application is made on its entirety and most times AI-generated content does not fully grasp the context and requirements of the job one applies for thus producing inaccurate and misleading information, especially in the supporting statement section of an application that can lack real life examples of one’s achievements, success and challenges.

We have added a disclaimer to our application process advising that the use of AI is monitored. GMMH reserves the right to follow up with a candidate at the interview on specific responses and those examples used in the supporting statement to explore it further.

Sponsorship

We are proud to be an approved sponsor for the Skilled Worker visa. Applications from individuals who require sponsorship will be considered alongside all other applications. Please be aware that not all roles are eligible for sponsorship. You can review the list of eligible roles and salary requirements on the UK Government’s website – clickhere .

If you are offered a role with us and you require sponsorship, we will check your eligibility in line with the information on the above website. Your offer of employment could be withdrawn if the role is not eligible for sponsorship, and you are not otherwise able to evidence your right to work in the UK.

The Home Office introduces new changes from 22/07/2025 that impact the health and care sector, you may wish to familiarise with it here .

Do you have experience outside the NHS?

We want to attract and retain people with diverse skills and experience, to deliver inclusive healthcare services to our communities.

We will consider relevant experience outside the NHS to calculate your salary on appointment. Please contact our Recruitment Team for more information.

**Please note, this vacancy may be closed at any time if sufficient applications have been received**

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.