Make Ready Administrator

NHS; Greater London; On-site; GBP 32,000 - 35,000; Full time

Job summary

A healthcare service provider in Greater London is seeking an Administrative Assistant for the Make Ready Department. The successful applicant will manage the office administration, aid the management team, and handle queries autonomously. Candidates should have significant experience in administrative roles and proficiency in Microsoft Office. This is a full-time, permanent position offering a salary of £32,199 to £34,876 per annum.

Qualifications

• Significant recent experience of office or administrative work.
• Experience in using Microsoft Office suite including Word, Excel, and Outlook.
• Minimum typing speed of 40 wpm.

Responsibilities

• Manage office administration for the Make Ready Department.
• Collate information for overtime, annual leave, and sickness processes.
• Provide advice on service policies and procedures.

Skills

Good typing and word processing skills

Strong organisational abilities

Excellent verbal and written communication skills

Good interpersonal skills

Education

NVQ level 3 equivalent including Maths and English GCSE

Tools

Microsoft Office Suite

Email and calendar systems

Job description

The purpose of this role is to manage the administration for the Make Ready Departmentand provide an efficient and effective administrative service to the Make Ready Management Team.? The post holder will manage the day-to-day office administration for the department including the administration requirements for the Make Ready Staff.? They will act as app point of contact for any queries from operations and autonomously manage these on a case by case basis.? The post holder will be responsible for ordering all items which the department distribute via the trusts purchasing system. They will be required to receipt orders and oversee the department's inventory system

Main duties of the job

• To manage office administration for the Make Ready Department.
• The collation of information to maintain and record the overtime, annual leave and sickness processes for the department using software provided. The production and distribution of weekly returns to a deadline.
• Basic knowledge and application of service policies and procedures and HR policies in order to deal with staff and management queries and provide basic advice.

About us

Our vision is to deliver outstanding emergency and urgent care whenever and wherever needed for everyone in London, 24/7, 365 days a year. Our strategy 2023-2028 outlines how we plan to achieve this, and is centred upon three missions focused on:

• Our care- delivering outstanding emergency and urgent care whenever and wherever needed.
• Geh organisation- being an increasingly inclusive, well-led and highly skilled organisation people are proud to work for.
• Our London- using our unique pan-London position to contribute to improving the health of the capital.

To achieve these three missions we have set ourselves 50 commitments to deliver over the next five years. In developing these ambitious commitments, we have engaged extensively both inside our organisation, with our partners and with our patients, and we have analysed population trends and horizon scanned the future.

Job responsibilities

Please refer to the job description attached for the full detailed list of roles and responsibilities.

Person Specification

Qualifications, Accreditations, Education

• Good all round levelheritage of education equivalent to NVQ level 3, including Maths and English GCSE (or equivalent)

Experience

• Significant recent experience of office or administrative work
• Experience of using Microsoft Office suite including Word, Excel, Outlook and inputting and processing information
• Recent experience of using an email and calendar system such as Microsoft Outlook

Knowledge and Skills

• Good typing and word processing skills (minimum typing speed 40 wpm)
• Strong organisational abilities
• Excellent verbal and written communication skills
• Good interpersonal skills i.e. tact and diplomacy
• A sound knowledge of Trust Policies and Procedures

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

танд Ambulance Service NHS Trust

Address

Canning Town Make Ready Hub

London Ambulance Service, Unit P, Project Park, North Crescent, inquiry

£32,199 to £34,876 a yearper annum incl HCAS

Contract

Permanent

Working pattern

Full-time

Reference number

308-CORP-3122-A

Job locations

Canning Town Make Ready Hub

London Ambulance Service, Unit P, Project Park, North Crescent, inquiry