Knowledge Assistant (VA687)

Carey Olsen Group; Southampton; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading law firm in Southampton is seeking a Knowledge Assistant to support a multi-jurisdictional Knowledge Management Team. The role involves organising and executing training sessions, maintaining knowledge tools, and providing logistical support for KM initiatives. Ideal candidates will have previous law firm experience, proficiency in IT systems, and strong organisational skills. This position offers an opportunity to contribute to the firm's learning and development efforts.

Qualifications

• Degree level qualification preferred but not essential.
• Legal qualifications preferred but not essential.
• Keen attention to detail and interest in organisation.

Responsibilities

• Support logistical and administrative components of learning and development.
• Maintain and update knowledge resources and related links.
• Schedule and organise materials for training sessions.

Skills

Proficiency in IT systems, especially MS Office

Good interpersonal skills

Strong administrative and organisational skills

Education

Degree level qualification

Legal qualifications

Tools

iManage or similar DMS

Job description

Experience: Previous law firm experience in training and/or knowledge administration

We are seeking a Knowledge Assistant tobe responsible for supporting a multi-jurisdictional Knowledge Management Team in the efficient organisation and execution of training sessions and development and maintenance of key knowledge tools and resources across the firm.

Reporting to the Group Director of Knowledge, the Knowledge Assistant will:

• Support logistical and administrative components of learning and development initiatives, including elements of new joiner inductions, led by the KM team
• Provide support forKM initiatives and projects, such as:
  • Profiling and organising documents and contents of knowledge bank in the document management system
  • Maintaining and updating knowledge resources, pages and related links on the intranet
  • Scheduling, organising, record keeping and storing materials for training sessions
  • Using tools to proof and convert precedents and other documents into house style
  • Assisting in promotion and communication of Knowledge tools and L&D sessions
  • Participating in regular meetings of KM team to share best practices and knowledge
  
  

Applicants will have:

• Degree level qualification (preferred but not essential)
• Legal qualifications (preferred but not essential)
• Previous law firm experience in training and/or knowledge administration (essential)
• Proficiency in IT systems, especially MS Office
• Experience with iManage or similar DMS, intranet, eLearning tool (preferred but not essential)
• Keen attention todetail and interest in organisation and presentation of tools and resources
• Good interpersonal andwritten and verbal communication skills
• Strong administrativeand organisational skills and ability to prioritise effectively

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