Import/Export Administrator

HR GO Driving; Doncaster; On-site; GBP 28,000 - 35,000; Full time

Job summary

A logistics company based in Doncaster is seeking an experienced Import/Export Administrator to join a busy operations team. This role demands hands-on import/export experience, proficiency in Excel and Sage, and preferably a background in the food industry with an understanding of HACCP requirements. Key responsibilities include coordinating shipments, preparing documentation, ensuring compliance, and maintaining accurate records. The ideal candidate will excel in a fast-paced environment and possess strong communication skills.

Qualifications

• Proven import/export administration experience, ideally within a fast-moving environment.
• Experience using Sage for purchase/sales ledger and stock control.
• Good knowledge of shipping documentation and customs procedures.
• Experience in the food industry and familiarity with HACCP principles.
• Excellent attention to detail and organizational skills.

Responsibilities

• Coordinate import and export shipments from booking to delivery.
• Prepare and check shipping documentation, including invoices and packing lists.
• Ensure compliance with customs and regulatory requirements.
• Maintain accurate records of shipments and costs using Excel and Sage.
• Monitor shipment status and track delays.

Skills

Import/export administration experience

Experience using Sage

Knowledge of shipping documentation

Attention to detail

Strong communication skills

Problem-solving skills

Tools

Excel

Sage

Job description

Import/Export Administrator

We are recruiting an experienced Import/Export Administrator to join a busy operations team. This role is ideal for someone with hands‑on import/export experience who is confident using Excel and Sage and who preferably has exposure to the food industry and an understanding of HACCP requirements.

Key responsibilities

• Coordinate import and export shipments from booking through to delivery, working with carriers, freight forwarders and customs brokers
• Prepare and check shipping documentation including commercial invoices, packing lists, bills of lading, certificates of origin and other regulatory paperwork
• Ensure compliance with customs and regulatory requirements, apply correct commodity codes, Incoterms and duty classifications
• Maintain accurate records of shipments, costs and stock movements using Excel and Sage; generate reports and assist with invoicing and reconciliations
• Liaise with internal teams (warehouse, procurement, sales) to resolve shipment issues and manage timelines
• Monitor shipment status, track delays and proactively communicate updates to stakeholders
• Support food‑safety related documentation and controls where applicable, ensuring compliance with HACCP and other relevant standards
• Identify process improvements to streamline import/export administration

Skills and experience required

• Proven import/export administration experience, ideally within a fast‑moving environment
• Experience using Sage for purchase/sales ledger and stock control
• Good working knowledge of shipping documentation and customs procedures
• Preferable: experience in the food industry and familiarity with HACCP principles and related documentation
• Excellent attention to detail, organisational skills and the ability to prioritise multiple tasks
• Strong communication skills and the ability to work with internal and external stakeholders
• Proactive problem solver with a customer‑focused approach

Interested?

If you meet the criteria and are ready to start, click to apply today and a member of our team will be in touch!