Graduate Recruitment Assistant

Fieldfisher; Belfast; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A leading law firm in Belfast is looking for an Early Careers Assistant to support recruitment and development of early careers programmes. This role involves organizing recruitment events, managing candidate data, and ensuring a positive candidate experience. Ideal candidates should possess strong organisational and communication skills, along with a proactive approach. The position offers a supportive work culture and various benefits.

Benefits

Private medical insurance

Health cash plan

Dental insurance

Life assurance

Critical illness insurance

Matched pension contributions up to 7%

Holiday trading

Modern office space in Titanic Quarter

Qualifications

• Proven experience in administrative roles within HR or recruitment, ideally in professional services.
• Genuine interest in early careers recruitment.
• Excellent verbal and written communication skills.
• Proactive and methodical approach to work.
• Experience working in fast-paced environments, with the ability to manage multiple tasks simultaneously.

Responsibilities

• Support the Junior Early Careers Advisor in campus recruitment events.
• Provide administrative support for assessment centres.
• Assist in maintaining the applicant tracking system (ATS).
• Conduct pre-employment checks and prepare contracts.
• Respond to incoming queries via email and telephone.

Skills

Organisational skills

Excellent communication

Proactive approach

HR knowledge

Ability to multitask

Confidence with IT

Tools

Outlook

Word

Excel

PowerPoint

Job description

Direct message the job poster from Fieldfisher

We are looking for an organised and enthusiastic Early Careers Assistant to join our vibrant internal Early Careers team.

Reporting to the Senior Early Careers Advisor, this role will work closely with the Junior Early Careers Advisor and team's Manager to support the attraction, recruitment, and development of the firm's early careers programmes.

Key Responsibilities

Attraction and Selection

• Support the Junior Early Careers Advisor with the organisation of campus recruitment events, including booking venues, arranging catering, and coordinating travel for both internal and external events.
• Manage diaries for video interviews, assessment centres, and other recruitment-related meetings.
• Provide administrative support for assessment centres, including room bookings, facilities coordination, and AV setup.
• Manage internal and external job postings and oversee the candidate offer process.
• Assist the team in maintaining and updating the applicant tracking system (ATS).
• Contribute to delivering a smooth, efficient, and positive candidate experience across business support early careers programmes.

Development and Onboarding

• Manage diaries and arrange meetings for the Early Careers Manager and Senior Early Careers Advisor.
• Conduct pre-employment checks, such as employment references and medical assessments.
• Prepare contracts of employment, offer letters, and other legal documentation for new joiners.
• Accurately input new employee details into the firm’s HR database.
• Create and maintain accurate personnel files for all new starters.
• Enter candidate data into the firm’s systems.
• Liaise with internal teams including Payroll, IT, and Lead Legal PAs to ensure a seamless onboarding experience.
• Maintain the team tracker with daily updates on onboarding progress for each new starter.
• Keep HR records current, particularly regarding seat moves and supervisor changes.
• Produce internal offer documentation as part of the qualification process.
• Update and maintain the HRIS (Cascade), ensuring accuracy of employee records for early careers cohorts through regular data audits.
• Maintain the HR e-filing system.

General Administration

• Respond to incoming queries via email and telephone in a professional and timely manner.
• Ensure compliance with the firm’s GDPR policies when handling candidate data.
• Process invoices and expenses.
• Arrange travel and book meeting rooms as required.

About You:

• Proven experience in administrative roles within HR or recruitment, ideally in professional services
• Genuine interest in early careers recruitment
• Excellent verbal and written communication skills
• Proactive and methodical approach to work
• Experience working in fast-paced environments, with the ability to manage multiple tasks simultaneously
• A ‘people-first’ mindset and a strong desire to contribute within a team setting
• Confident user of Outlook, Word, Excel and PowerPoint

Who are we looking for?

• We don't have a type. We believe our differences are our strength; varied cultures, approaches and experience can only benefit us.

What do we offer?

• You can be yourself: It takes everyone to make us who we are. We’re a culture of diverse perspectives, with each of us making unique contributions that make us better together.
• In the office or WFH?: We think the best balance is more time in the office than at home, so we operate a 60:40 rule.
• Beyond salary: We offer plenty of benefits; private medical insurance, health cash plan, dental insurance, life assurance, critical illness insurance, matched pension contributions up to 7%, holiday trading, plus many more. Visit: Reward & Benefits ¦ Fieldfisher.
• Modern Office Space: Located in the iconic Titanic Quarter with excellent commuter links and parking nearby.
• Nurturing your talent: Take a 'build a career' approach to your training. You'll be on a pathway but free to wander if you see something you'd like to study more closely.
• Funnel your interests: You have a life outside work, and we can help it to flourish. Join clubs, affinity networks, inclusive events, and pro bono/charity initiatives.

Inclusion is not exclusive:

If all our differences are highlighted, no one stands out for being different. At Fieldfisher, all our rich diversity is celebrated.

We will provide the equipment to allow you to shine, at interview and beyond. Just let us know what you need.

For accessibility information on our Belfast office, visit: Accessing Fieldfisher Belfast Hub ¦ Fieldfisher

What to do next:

• Click 'Apply Now', complete an online application and upload a CV.
• Successful applications will be invited to a 20–30-minute introductory call with a recruiter.
• Every role recruits differently. But we'll always let you know what to expect from the process, so you get no surprises.
• For hybrid opportunities, you'll be invited to visit our offices for a face-to-face meeting.
• We try to make sure the process takes around 2-3 weeks only, but we can't always promise that. We will work around everyone's availability. You can contact us at [e-mail].

We recruit on a rolling basis. Your application may be reviewed before the application deadline. We accept applications until we have filled the role.