G2 Administration Assistant

Coast Concrete Services, Inc.; Hamilton; On-site; GBP 28,000 - 29,000; Full time

Job summary

A local government organization in Hamilton is seeking an Administrative Assistant for their minute-taking service. This role involves taking minutes for key meetings and coordinating with various stakeholders. The position offers a salary range of £28,340 - £28,742 and a chance to contribute positively to public service delivery. Preferred candidates will have strong communication skills and experience in record-keeping.

Benefits

Enrolment in local government pension scheme

Up to 33 days annual leave plus public holidays

Occupational sick pay

Flexible working policies

Qualifications

• Experience in taking meeting records is desirable.
• Ability to work to statutory timescales.

Responsibilities

• Take and distribute minutes of meetings.
• Attend meetings and record essential information.
• Coordinate and update electronic systems.
• Liaise with internal colleagues and external agencies.

Skills

Excellent keyboard skills

Oral communication skills

Written communication skills

Ability to manage competing demands

Job description

Overview

We have an existing opportunity to join our South Lanarkshire Health and Social Care Performance and Support Service Team. We have 3 posts available in Hamilton: 3 x Hamilton Local Office, Brandongate, Hamilton, 35 hours permanent; 1 x Hamilton Local Office, Brandongate, Hamilton, 35 hours temporary. 35 hour posts are Monday - Thursday 08:45 - 16:45 and Friday 08:45 - 16:15. This is a rewarding role which gives you opportunity to positively contribute towards South Lanarkshire Health and Social Care Partnerships public service delivery.

You would be part of a successful, well-established minute-taking service. As an Administrative Assistant within the minute-taking service, you will liaise with internal colleagues and external agencies to arrange, co-ordinate, complete and distribute minutes of meetings (which include Child Protection, Adult Support and Protection, etc.). You will attend meetings (majority via Microsoft Teams) and take a record of the meeting using agreed templates, which will include the agreed care plan for the service user. You will also be responsible for updating electronic systems including the South Lanarkshire Health and Social Care Partnerships Child Protection Register.

Hours: 35 hours per week. Vacancy: Permanent and Temporary posts available. Salary: £28,340 - £28,742.

Responsibilities

• Take and distribute minutes of meetings (e.g., Child Protection, Adult Support and Protection) using agreed templates.
• Attend meetings (primarily via Microsoft Teams) and record essential information, including care plans where applicable.
• Coordinate and update electronic systems, including the Child Protection Register.
• Liaise with internal colleagues and external agencies as part of the minute-taking process.

Qualifications and Skills

• Excellent keyboard, oral and written communication skills.
• Experience in taking meeting records is desirable.
• Ability to work to statutory timescales and manage competing demands.

Application Process

• All applicants meeting the initial criteria will be required to undertake a minute-taking test prior to interview.
• Please apply online. The closing date is 18 September at 11:59 PM.
• Please note we do not accept CVs; any submitted will be disregarded. If you need to submit additional information, upload this under supporting documents.

Other Information

• Preferred candidates identified after the selection process may need to assist recruitment with checks to ensure timely completion of recruitment checks. If checks are not completed within a reasonable timescale you may be withdrawn from the position.
• Canvassing of Elected Members or employees of South Lanarkshire Council shall disqualify the applicant.
• This post is exempt under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 2003. A level 1 Disclosure check may be required prior to a formal offer.

Benefits

• Enrolment in award-winning local government pension scheme
• Option to join the Salary Sacrifice Shared Cost AVC scheme
• Up to 33 days annual leave plus public holidays
• Occupational sick pay
• Flexible working and family-friendly policies
• Employee discounts and support programs

Equal Opportunities

South Lanarkshire Council is an Equal Opportunities employer and encourages applications from all members of the community. The council is committed to providing support to service personnel, veterans and their families and participates in related schemes.