Fleet Admin Administrator

Holman, Inc.; Chippenham; Hybrid; GBP 27,000; Full time

Job summary

A UK-based company is seeking a Fleet Admin Administrator to manage documentation and fines processes. This role offers a hybrid working model and an annual salary of £27,000. Candidates should have strong communication skills and a good general education. Benefits include 26 days off, health plans, and career development opportunities.

Benefits

26 days off + Bank Holidays

Health Cash Plan

Free onsite yoga

Free onsite massage

Bonus scheme

Free parking

Career development support

Fun seasonal events

Long service awards

Leadership recognition awards

Qualifications

• Experience in a similar role preferred but not essential.
• Strong verbal and written communication skills.
• Accurate record-keeping and data input skills.

Responsibilities

• Post documents via predetermined postal methods and record tracking numbers.
• Scan and file documentation including V5C's and plating certificates.
• Administer fines processes for clients, including appeals.

Skills

PC usage

Microsoft Word

Microsoft Excel

Microsoft Outlook

Multitasking

Verbal communication

Written communication

Education

Good general level of education

Job description

At Holman, we exist to provide rewarding careers and better lives for employees and their families. We hire, train, empower, and reward exceptional people. Holman is committed to diversity, equity, and inclusion, and we strive to create a workplace where everyone feels trusted and supported.

Job Overview

Job Role: Fleet Admin Administrator

Location: Chippenham HQ (Hybrid working available)

Salary: £27,000

Contract: Permanent

Responsibilities

• Post documents via predetermined postal methods, recording tracking numbers and costs as required.
• Scan, tag (to vehicle records), and file documentation including V5C’s, plating certificates, fine documentation, etc.
• Administer fines processes for clients, including appeals where required, as per agreed parameters.
• Administer VE103B forms and associated documents to support foreign travel.
• Administer parking permits.
• Add and remove vehicles from client toll accounts, auditing these as per agreed frequency.
• Manage the Fines & Taxation credit card transaction reconciliation, initiating write‑off requests as required.
• Perform all other duties and special projects as assigned.

Requirements

• Good general level of education is required.
• Proficient in PC usage, internet, and email; able to learn new software applications quickly. Intermediate level in Microsoft Word, Excel, and Outlook.
• Experience in a similar role preferred but not essential.
• Willingness to go the ‘extra mile’ to achieve excellent results.
• Ability to multitask and prioritize with consistency and accuracy.
• Proactive and committed to finding solutions, using initiative and common sense.
• Accurate record‑keeping and data input skills.
• Strong verbal and written communication skills.
• Ability to build and maintain rapport with a range of people instantly.

Benefits

• 26 days off a year + Bank Holidays.
• Health Cash Plan to cover everyday medical expenses.
• Free onsite bi‑weekly yoga.
• Free onsite massage with a qualified therapist.
• Bonus scheme.
• Free parking.
• Career development support with training and advancement opportunities.
• Fun seasonal events and social opportunities.
• Long service awards.
• Leadership recognition awards.

Legal and Equal Opportunity Statement

We want to positively encourage differences within Holman UK and believe it is critical to our success as a company. Holman UK is proud to be an equal opportunity workplace that seeks to recruit, develop and retain the most talented people from a variety of backgrounds, perspectives, and skills. We therefore encourage applications from all genders, races, religions, ages and sexual orientations, as well as parents, people living with disabilities, and any other groups that could bring diverse perspectives to our business.

Holman provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation and training.