Facilities Coordinator - Soft Services

Dubizzle Limited; Latimer; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading food company in the United Kingdom is seeking a Facilities Coordinator for their on-site operations. This role involves overseeing soft service facilities activities, managing service delivery across various areas, and ensuring compliance with safety regulations. The ideal candidate will have strong knowledge of Health and Safety procedures, supervisory experience, and is detail-oriented. This position offers a competitive salary and a range of benefits aimed at supporting employee wellbeing and personal development.

Benefits

Annual bonus 7.5%

Double-matched pension scheme

25 days annual leave

Healthcare plan

Discounted products

Qualifications

• Good understanding of Health and Safety procedures and risk management.
• Experience with Quality procedures including HACCP & GMP.
• Experience supervising or coordinating soft services.

Responsibilities

• Oversee soft service facilities activities ensuring compliance and safety.
• Manage delivery of cleaning, pest control, waste management and more.
• Act as the main contact for contract management and risk assessments.
• Conduct reviews with suppliers to ensure service delivery.
• Monitor activities against KPIs and budget.

Skills

Knowledge of Environment, Health and Safety procedures

Knowledge of Quality procedures

Supervisory experience in soft services

Job description

We utilise our Preferred Agency Supplier Partners as and when we require additional support

At Weetabix, we believe that diverse teams drive better ideas, stronger decisions, and a more inclusive workplace for everyone. We’re committed to building an organisation where people from all walks of life feel they belong—where different voices, experiences, and backgrounds are valued and respected.

We're always looking to connect with talented individuals who can help shape the future of our business.

Closing date: Friday 2nd January
Interview process: Two Stage Interview Process
Working pattern: On-Site Full Time with some flexibility, including Weetabix Wednesday, where everyone comes into the office for some great collaboration and meetings - it’s a must!

We’re committed to supporting diversity and enabling everyone to perform their best.

If you require any reasonable adjustments to the recruitment process, just let us know how we can support you.

Facilities Coordinator - Soft Services

The Recipe (About the Role)

This position will work to oversee all soft service facilities activities throughout the organisation, ensuring they are conducted safely and comply with both external and internal regulations. This helps to enhance our operations in both production and non-production areas. Additionally, you will assist the Facilities Manager for Soft Services by playing a key role in safely managing and enhancing standards and service delivery across all locations, while also focusing on maintaining cost efficiency.

• Ensure delivery of key services such as cleaning, pest control, waste management, laundry, security, grounds management, catering, and water coolers.
• Responsibilities vary by service and are distributed among the team for optimal delivery.
• Act as the main contact for contract management, including work authorisations, permits, and reviewing risk assessments.
• Conduct regular reviews with suppliers to ensure timely and complete service delivery.
• Monitor and report on service activities against KPIs and budgets.
• Communicate with stakeholders to align services with current and emerging needs.
• Identify and implement innovative solutions within contractual limits, or recommend pursuing alternatives.

The Ingredients (What we need from you)

Key Know How

• Good knowledge of Environment, Health and Safety procedures, including risk management.
• Good knowledge of Quality procedures, including Hazard Analysis and Critical Control Points (HACCP) & Good Manufacturing Practice (GMP).
• Experience in supervising, coordinating or assisting soft services or directly relatable activities.

Desirable Skills

• Fast Moving Consumer Goods (FMCG) experience.
• Performance-based contract management cost centre management.
• Delivery of improvement projects.
• IOSH/NEBOSH Certification.
• Knowledge of Brand Reputation Compliance Global Standards (BRC/BRCGS).

Your Bowl of Perks (Benefits)

Competitive Salary & Annual Flexible benefits

We offer a competitive salary and a comprehensive benefits package designed to support your wellbeing, career, and life outside work.

• Annual bonus 7.5%
• Double‑matched pension scheme (up to 12% from us)
• 25 days annual leave increasing with service
• Annual Salary review
• Healthcare plan
• Discounted Weetabix products

To support our employees, we also offer:

• Continued investment in your personal development
• We believe in balance, whether it's for family, rest or simply time for you. As well as your holiday entitlement, you can purchase up to 5 days additional annual leave
• Access to 24/7 counselling service (via Grocery Aid partnership)
• The freedom of Flexible Work Opportunities
• Enhanced Maternity / Paternity / Adoption Leave
• Additional Time Off for Fertility Treatment and Neonatal Care
• Working Parents Support Group
• Fully stocked kitchens filled with our delicious products for you to enjoy

To learn more about life at Weetabix, visit our careers page https://weetabixfoodcompany.co.uk/careers/

Please note: We benchmark roles based on your skills and experience, so we do not advertise fixed salary ranges.

Unfortunately, we are unable to provide sponsorship for this position; therefore, we are seeking candidates who do not require sponsorship.

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