Executive Assistant / Office Manager

InvestEngine Limited; City of London; On-site; GBP 35,000 - 45,000; Full time

Job summary

A modern investment firm in London is seeking an experienced Executive Assistant to support the executive team and ensure smooth office operations. This role involves governance, onboarding coordination, and planning team events. The ideal candidate has 2-3 years of experience in a fast-paced environment, strong judgement, and excellent communication skills. This is not a remote role.

Benefits

Impact from day one

Room to grow

Supportive team

Qualifications

• 2-3 years experience in an Executive Assistant or operations role in a fast-paced regulated environment.
• Confident with language: you can capture complex conversations cleanly and draft clear, concise written outputs.
• Reliable with detail, confidentiality and follow-through.

Responsibilities

• Support the executive team and maintain office governance.
• Oversee daily office operations for smooth functioning.
• Coordinate onboarding for new starters and manage logistics for team events.

Skills

Executive support and governance

Office operations management

Onboarding coordination

Event planning

Strong judgement

Clear written communication

Reliable with detail

Skilled with tools like Asana

High initiative

Tools

Asana

Jira

Job description

About InvestEngine

InvestEngine is everything the modern investor should need. Unbeatable value, market-leading automation, and built for easy, long-term investing. We’ve built a strong foundation, have over £2 billion invested, award-winning service, and a passionate team, now we’re ready to scale.

About the Role

This role is the operational backbone of our London office. You will support the executive team, ensure governance is done right, and keep the office running at a high standard.

Your work enables senior leaders to focus on strategy while you ensure the engine underneath runs without friction.

What You’ll Do

Executive support and governance:

• Supporting the board and committees with preparing meeting materials and capturing decisions with precise, compliant minutes, ensuring all actions are logged and tracked (RAID, Asana or similar), as well as followed up on.
• Maintain confidentiality and governance discipline in line with regulated documentation standards.

Office operations:

• Oversee the daily running of the London office so everything works as expected: access, equipment, supplies, cleanliness and workspace set-up.
• Manage service providers (cleaning, maintenance, deliveries, furniture, supplies) and landlord communication, anticipating and resolving issues timely.

Onboarding and people support:

• Ensure a smooth, predictable onboarding rhythm, coordinating with People, IT and hiring managers to make sure the workspaces and equipment are for new starters to feel welcome.

Events and culture:

• Plan and arrange various events, team activities and on-site sessions that strengthen team connection.
• Manage logistics, budgets and travel arrangements with sharp attention to detail and a focus on experience.

What We’re Looking For

• 2-3 years experience in an Executive Assistant or operations role in a fast-paced regulated environment.
• Strong judgement: you know what needs attention now, what can wait, and what must be escalated.
• Confident with language: you can capture complex conversations cleanly and draft clear, concise written outputs.
• Reliable with detail, confidentiality and follow-through.
• Skilled with tools such as Asana, Jira or similar.
• Collaborative and direct, keeping communication crisp and unblock others quickly.
• High initiative: you notice gaps, address issues early and keep momentum high.

How We Work

We’re a lean, fast-moving team that values clarity, ownership, and transparency.

You’ll have the freedom to experiment, the responsibility to follow through, and the backing of a team that values clear thinking and open dialogue. We believe in solving problems at the root, not just treating the symptoms.

What We Offer

Impact from day one You’ll take on meaningful work from the start, tackling real challenges that drive the stability, efficiency, and growth of our business.

Room to grow As we scale, you’ll have opportunities to expand your responsibilities, influence how we work, and help shape our long‑term direction.

Transparent and open culture We share decisions openly, keep communication channels clear, and encourage collaboration across every part of the business.

Supportive, high-calibre team Work alongside talented professionals who are experts in their fields — smart, driven, and generous with their knowledge.

Please note, this is not a remote role!

Our Hiring Process

1. Introductory call with our Talent team
2. Gamified cognitive assessment to understand how you think and problem-solve
3. Competency interview focused on your experience supporting senior leaders, producing board or committee minutes and managing governance tasks
4. Senior leadership interview to explore alignment with our culture, values, and strategic direction