Executive Assistant

Travelbound European Tours Ltd; Greater London; On-site; GBP 30,000 - GBP 40,000; Full time

Job summary

A leading travel company is seeking a highly organised Personal / Executive Assistant to support its Executive Team. This role involves managing complex diaries, scheduling meetings, and coordinating domestic and international travel. The ideal candidate will have experience as a Personal or Executive Assistant and possess strong organisational, communication, and problem-solving skills. Fluency in English, proficiency in Microsoft Office, and the ability to work with high-level colleagues are essential for success in this fast-paced environment.

Benefits

Competitive salary based on experience

Professional training and career development

Generous employee referral programme

Access to Travelopia group benefits

Qualifications

• Previous experience as a Personal Assistant, Executive Assistant or in an events-focused role.
• Fluency in English; French is a bonus.
• Strong prioritisation and time-management capabilities.

Responsibilities

• Manage complex diaries for the Managing Director and Executive Team.
• Schedule company meetings and prepare meeting documents.
• Liaise with international colleagues for meetings and events.

Skills

Organisational skills

Communication skills

Microsoft Office proficiency

Discretion and confidentiality

Job description

Le Boat, part of the Travelopia group, is the world’s leading provider of self‑drive boating holidays, backed by more than 55 years of expertise. We deliver unforgettable holiday experiences across Europe and Canada’s inland waterways. Our modern fleet—designed for all group sizes and budgets—requires no license or prior boating experience, making the adventure accessible to everyone. With guests travelling from across the globe, including North America, Germany and France, we operate in 9 countries, with France’s iconic Canal du Midi as our most popular cruising region.

About the role

We’re looking for a highly organised and proactive Personal / Executive Assistant to support our Le Boat Executive Team. This is an exciting opportunity to work in a dynamic, international environment, providing exceptional administrative support across diary management, travel coordination, expense processing, and leading the planning of our two major annual conferences for the Distribution and Operations teams.

We offer

• A competitive salary based on experience
• Professional training and career development opportunities
• A generous employee referral programme
• Access to Travelopia group benefits

What you will be doing

• Manage complex diaries for the Managing Director and Executive Team, maintaining accurate calendars, resolving scheduling conflicts, and ensuring full meeting preparation.
• Schedule company‑wide, departmental and team meetings, ensuring efficient coordination and timely communication.
• Prepare meeting documents, agendas and presentations, and follow up on action items as required.
• Liaise with international colleagues to coordinate attendance at meetings, events and conferences—occasionally requiring flexibility to work outside standard hours, including UK bank holidays or weekends.
• Lead the end‑to‑end planning and onsite delivery of two major annual conferences for our Operations and Distribution teams in international locations.
• Coordinate domestic and international travel itineraries, balancing time efficiency and cost‑effectiveness.
• Collate, prepare and submit expense reports on behalf of Executive Team members.
• Track annual leave for the Executive Team, securing Managing Director approval and identifying any potential scheduling clashes.
• Lead the creation and distribution of the monthly Le Boat internal newsletter, delivering engaging and relevant communications for our global workforce.
• Collaborate closely with Executive Assistants across Travelopia to support cross‑functional efficiency.
• Support the Executive Team with the preparation and delivery of presentations.
• Carry out additional administrative duties as requested.

What we are looking for

• Previous experience as a Personal Assistant, Executive Assistant or in an events‑focused role.
• A high level of discretion, professionalism and confidentiality.
• Fluency in English (written and spoken); French language skills are a bonus but not essential.
• Strong proficiency across Microsoft Office applications.
• Excellent organisational and communication skills.
• Confidence working with colleagues at all levels, including the Travelopia CEO.
• Strong prioritisation, multitasking and time‑management capabilities.
• Flexibility and problem‑solving ability, especially under pressure or tight deadlines.
• Exceptional attention to detail and a commitment to delivering high‑quality work.
• A proactive, confident and assertive approach.

We believe people perform at their best when they can be their authentic selves, and that diverse teams drive stronger outcomes. We are committed to building an inclusive, equitable environment where everyone can thrive.

If you require any accommodations during the recruitment process, please contact us at [e-mail]