Administrative Assistant

Wolverine World Wide Inc.; Greater London; Hybrid; GBP 30,000 - GBP 40,000; Full time

Job summary

A footwear company based in Greater London is seeking an Administrative Assistant to provide comprehensive administrative support. Responsibilities include calendar management, travel coordination, and meeting logistics. The ideal candidate will be highly organized, proactive, and able to work independently, with excellent communication skills. The role offers a flexible hybrid work schedule, combining three days in-office with two remote days. This position is integral to ensuring efficient operations and supporting leadership effectively.

Benefits

Flexible hybrid work schedule

Qualifications

• Demonstrated administrative experience with strong coordination and prioritization skills.
• Proven ability to manage workload effectively.
• Strong commitment to quality and high standards.

Responsibilities

• Provide proactive calendar management and scheduling support.
• Coordinate travel and accommodation ensuring compliance with company policies.
• Manage meeting logistics and event planning.
• Support visitors and occasional leadership tasks.

Skills

Organizational skills

Communication skills

Proactivity

Independence

Collaboration

Tools

Word

PowerPoint

Excel

Outlook

Job description

Wolverine World Wide, Inc. (NYSE:WWW) is one of the world’s leading designers, marketers, and licensors of footwear and apparel; Its global footprint spans 170 countries and territories. The Company’s portfolio includes Merrell®, Saucony®, Sweaty Betty®, Hush Puppies®, Wolverine®, Chaco®, Bates®, HYTEST®, and Stride Rite®. The Company is also the global footwear licensee of brands Cat® and Harley-Davidson®.

Wolverine Worldwide is driven by a Vision to Make. Every Day. Better. for its consumers, partners, communities, and shareholders. In 2025, the Company was recognized by Footwear News as Company of the Year, by Forbes as one of America’s Dream Employers, America’s Best Employers for Women, and America’s Best Employers for Company Culture, and by Inspiring Workplaces as one of the Most Inspiring Workplaces Globally. Wolverine Worldwide is a Certified™ Great Place To Work®.

The Administrative Assistant provides comprehensive administrative support to assigned leaders and teams, ensuring efficient coordination of daily operations, travel, meetings, and documentation.

Primary Duties

• Provide proactive calendar management and scheduling support.
• Coordinate travel and accommodation through designated third‑party partners, ensuring compliance with company policies; support visa applications as required.
• Manage and submit expense management promptly on behalf of assigned leaders.
• Manage meeting logistics, including room bookings, Zoom call setup, materials preparation, appropriate meeting follow-up, and catering arrangements.
• Plan and execute key events such as offsites, town halls, strategy sessions, and summits.
• Coordinate team social activities, including events and informal gatherings.
• Welcome and support visitors, including customers and senior leaders from other offices.
• Offer occasional light support to other leadership (e.g., scheduling, town halls, team events etc.) as needed.
• Perform additional duties as assigned by manager.

Key Attributes

• Highly organized and proactive, with strong anticipation and follow‑through skills.
• Inquisitive proactively asking questions
• Comfortable working independently and behind the scenes.
• Collaborative team player with strong communication abilities.
• Flexible, including availability for occasional early morning or evening support across time zones.

Knowledge, Skills and Abilities Required

• Proficient in Word, PowerPoint, Excel, and Outlook.
• Demonstrated administrative experience with strong coordination and prioritization skills.
• Excellent communication, interpersonal skills.
• Proven ability to manage workload effectively and build productive relationships internally and externally.
• Strong commitment to quality and high standards.

Working Conditions

Normal office environment.

#LI-KD

Wolverine Worldwide has a flexible, hybrid work schedule, with three days in office and two days remote.

The above statements are intended to describe the general nature and level of work being performed and are not intended to be an exhaustive list of all responsibilities, duties and skills which may be required.

Wolverine Worldwide, Inc. is committed to creating a company that is as diverse as our consumers. We value the differences in one another and believe our differences make us stronger. Our diverse and inclusive corporate culture starts with the recruitment process. We are committed to being an equal opportunity employer. We aim to create equal opportunities for our associates, customers, and suppliers regardless of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, or any other legally protected characteristic.