Assistant Marine HR & Compliance Manager

Oceanskies Crew Limited; Southampton; On-site; GBP 35,000 - GBP 50,000; Full time

Job summary

A marine HR compliance company is seeking an Assistant Marine HR and Compliance Manager in Southampton. This role involves supporting various HR and compliance tasks, providing guidance to yacht owners and managers, and overseeing seafarer documentation and compliance activities. Candidates should possess strong communication skills, relevant maritime knowledge, and the ability to work autonomously. The position offers opportunities for professional development and engagement with industry clients.

Qualifications

• Comprehensive knowledge of Maritime Labour Convention, 2006.
• Proven ability to work autonomously and manage workload.
• Experience dealing with sensitive employment matters.

Responsibilities

• Support management in marine HR and compliance tasks.
• Provide guidance on crew HR processes and documentation.
• Assist in seafarer discipline and grievance issues.

Skills

Strong interpersonal and communication skills

Excellent command of the English language

Excellent organisational and administrative skills

Proficient in a second language

Strong computer skills

Education

CIPD membership or relevant qualification

Job description

Assistant Marine HR and Compliance Manager

Guernsey / Southampton

The purpose of this role is to provide support to the Marine Human Resources (HR) and Compliance team in the delivery of crew employment and compliance. The role supports the business by assisting with day-to-day matters, supporting yacht owners, managers, and the crew employment and payroll team with the provision of marine Human Resources (HR) and compliance services.

Duties & Responsibilities

• To support the Business Directors of Oceanskies Support Services and Oceanskies Crew Limited and the crew employment and payroll team in all areas of marine compliance and HR relating to the employment and payroll of seafarers;
• To provide professional support and guidance to the crew employment team to assist yacht owners, managers, captains, lawyers, and crew in relation to crew HR processes and documentation;
• To provide professional advice and guidance relating to crewing agreements, seafarers’ employment agreements, terms and conditions, policies, procedures, recruitment, and performance management;
• To assist in issues relating to seafarer discipline, grievance, capability, sickness, leave tracking, unfair dismissal and employment issues. Including preparing documentation, taking notes, and assisting with hearings and appeals;
• Engage in the development, review and maintenance of seafarer HR policies;
• To provide administrative and technical support to the Marine HR and Compliance team, including cover for sickness and annual leave;
• Ensure your own Continuous Professional Development (CPD) is maintained in line with professional recommendations;
• To support the Business Directors with timely reporting of information, including but not limited to the provision of reports to the Board of Oceanskies Crew Limited;
• To act as the line manager for the Crew Compliance Administrator, completing the annual performance review and appraisal process in a support and timely manner;
• To oversee compliance activities by assisting with record maintenance in line with the MLC 2006 and relevant flag state requirements;
• To support the broader crew team with payroll administration as and when required;
• Ensure clear systems of communication are developed to enable the team to have direct accessibility to your technical expertise;
• To act as a professional role model to staff, promoting high standards of practice and strong professional values; and
• To represent the Company on business trips, client visits and at industry events with professionalism and confidence to provide solutions and upsell our provisions and CrewMate software as required;

Job requirements / Key Criteria

• Comprehensive knowledge of the Maritime Labour Convention, 2006 (MLC, 2006);
• Comprehensive knowledge of relevant Flag Rules & Regulations;
• Proven ability to work as a self-starter, with capability to work autonomously and manage workload effectively;
• Strong interpersonal and communication skills, with a professional and approachable manner;
• Excellent command of the English language, both written and verbal;
• Excellent organisational and administrative skills, with a high level of attention to detail; and
• Able to demonstrate initiative and sound judgement in a calm and professional manner.
• Proficient in a second language such as French, Italian, or Spanish;
• Strong computer skills, including Outlook, Word and Adobe products;
• Previous experience working onboard superyachts desired, ideally as Purser or Head of Department level;
• Experience of dealing with sensitive employment matters; and
• CIPD membership, diploma, or certificate, or willingness to work towards a relevant qualification.