Executive Assistant – M&A Transactions

Anderson Anderson & Brown LLP.; City of Edinburgh; On-site; GBP 60,000 - GBP 80,000; Full time

Job summary

A leading professional services firm is seeking an Executive Assistant to support the Chief Commercial Officer and the M&A team. This role involves providing high-level administrative support during mergers and acquisitions, coordinating activities, managing calendars, and preparing transaction documentation. Ideal candidates will have experience in fast-paced, confidential settings, along with exceptional organisational and communication skills. A high proficiency in Microsoft Office is essential for creating presentations and documentation that align with corporate standards.

Qualifications

• Previous experience supporting senior executives in M&A or professional services.
• Ability to work in high-pressure environments.
• Advanced skills in Microsoft Office.

Responsibilities

• Provide administrative support across M&A transactions.
• Coordinate deal-related activities and schedules.
• Prepare presentations and documentation for meetings.

Skills

Organisational skills

Time-management skills

Communication skills

Attention to detail

Discretion

Tools

Microsoft Office

Job description

Job Details

AAB is a leading professional services firm operating across the UK, Ireland, and the USA. We specialise in the mid‑market, supporting individuals, family businesses, and organisations with a full suite of services including audit, tax, corporate finance, payroll, people consultancy and wealth management. With 1,000+ team members, we deliver expert support to clients all over the world.

Location Scotland

Our culture keeps the layers simple and the relationship personal. We know that our success is down to one thing, our people, and we make sure looking after our people is at the heart of everything we do.

Team

At AAB we pride ourselves on providing everyone with an inspiring career opportunity.

Role

Executive Assistant – M&A Transactions – Aberdeen or Edinburgh

The Executive Assistant to the Chief Commercial Officer and M&A team provides high‑level administrative and transaction support across all phases of mergers, acquisitions and other strategic transactions. This role is critical in enabling the M&A team to operate efficiently in a fast‑paced, confidential and deadline‑driven environment. The role requires exceptional discretion, strong attention to detail and the ability to anticipate needs during live transactions. This role will work closely with other Executive Assistants and provide coverage as required.

At AAB you will have tremendous opportunities that will meet your career aspirations, working in a progressive, energetic, and stimulating environment alongside supportive and engaging professional teammates.

Key Responsibilities

• Provide end‑to‑end administrative support across active M&A transactions.
• Coordinate deal‑related activities including diligence schedules, signing/closing timelines and key milestones.
• Assist with preparation, tracking and distribution of transaction documentation.
• Support confidential data room processes, including document coordination and version control where applicable.
• Coordinate and manage calendars for stakeholders.
• Schedule internal and external meetings involving advisors, legal counsel, bankers and target companies.
• Prepare agendas, pre‑read materials and ensure participants are fully briefed ahead of meetings.
• Attend meetings as required to capture decisions, action items and next steps.
• Track action items and follow up to ensure timely completion.
• Maintain clear records of meeting outcomes and transaction‑related decisions.
• Plan and manage, often short‑notice travel for M&A executives.
• Anticipate transaction‑related travel needs and ensure executives are fully prepared.
• Create, edit and format high‑quality slide presentations and transaction materials.
• Ensure all materials are accurate, professional and brand‑compliant.
• Support preparation of Board, Investment Committee and executive‑level presentations.
• Act as a key point of contact between M&A executives and internal teams (Legal, Finance, Strategy, HR) and external advisors.
• Ensure smooth communication flow and coordination across deal teams.
• Support collaboration with other Executive Assistants to align schedules and priorities.
• Apply strong organisational and project‑management skills to manage competing priorities during live transactions.
• Track deadlines, deliverables and dependencies across multiple deals.
• Identify opportunities to improve transaction‑related administrative processes and implement efficiencies.
• Coordinate logistics for transaction‑related meetings, workshops, management presentations and due diligence sessions.
• Manage venues, catering, AV requirements and on‑site support as needed.
• Support deal‑related off‑sites, signing events and integration planning sessions.

Required Skills & Qualifications

Experience

• Previous experience supporting senior executives, ideally within M&A, corporate development, investment banking, private equity, legal or professional services environments.
• Experience working in fast‑paced, high‑pressure confidential settings.

Skills & Capabilities

• Exceptional organisational and time‑management skills with the ability to manage multiple live priorities.
• Strong written and verbal communication skills.
• High attention to detail and accuracy, particularly in documentation and presentations.
• Advanced proficiency in Microsoft Office (PowerPoint, Excel, Word, Outlook).
• Strong professionalism, discretion and judgement when handling sensitive information.
• Ability to work independently, anticipate needs and problem‑solve proactively.
• Familiarity with transaction processes, deal timelines and executive‑level governance is highly desirable.

AAB Group is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Disclaimer

Unsolicited CVs sent to AAB by Recruitment Agencies will not be accepted for this position. AAB operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our recruitment partners.

Salary Competitive