PMO Specialist

Futura Design Ltd; Coventry; On-site; GBP 60,000 - GBP 80,000; Full time

Job summary

A notable design firm based in Coventry seeks a PMO Specialist for a maternity leave cover contract. The position requires strong capabilities in governance, planning, and stakeholder management. Candidates should have substantial experience in project support roles, familiarity with project methodologies, and proficiency in tools like Jira and Tableau. The role offers £27.03 per hour and involves key tasks such as monitoring delivery KPIs, coordinating stakeholder communications, and supporting change control processes.

Qualifications

• Experience in PMO, project analyst, or support roles in complex environments.
• Familiarity with project/programme/portfolio methodologies (e.g. APM, PRINCE2).
• Experience supporting lessons learned and continuous improvement.

Responsibilities

• Support implementation and monitoring of governance structures.
• Assist in developing and maintaining project schedules.
• Maintain and enhance digital PM tools (e.g. Jira, Confluence).
• Administer change control processes.
• Maintain stakeholder maps and communication plans.
• Support definition and tracking of delivery KPIs.
• Support onboarding and mentoring of new PMO team members.

Skills

Advanced planning/scheduling capability

Proven process improvement experience

Document control knowledge

Skilled in MS Office and project planning tools

Excellent communicator

Strong analytical and data interpretation skills

Strong interpersonal and stakeholder engagement skills

High attention to detail

Proficient in Jira

Proficient in Tableau

Proficient in Excel, PowerPoint, Word, SharePoint

Education

Degree or equivalent experience

Tools

Jira

Tableau

Excel

PowerPoint

Word

SharePoint

Job description

Our OEM Client based in Coventry, is searching for PMO Specialist to join their team, Inside IR35. This is a maternity leave cover contract position.

Umbrella Pay Rate: £27.03 per hour

The Opportunity & Responsibilities:

Governance & Assurance: Support implementation and monitoring of governance structures across the portfolio. Ensure compliance with standards, document control, and assurance processes.

Planning & Scheduling: Assist in developing and maintaining project schedules and milestone plans. Collaborate with project managers to integrate third-party inputs and align with delivery timelines.

Tools & Techniques: Maintain and enhance digital PM tools (e.g. Jira, Confluence). Use JQL scripting for custom queries and filters. Develop and maintain Tableau dashboards to visualise KPIs, timelines, and resource use.

Risk, Opportunity & Issue Management: Maintain risk and opportunity registers, support workshops, and ensure timely escalation and reporting. Help identify and mitigate delivery risks.

Change Control: Administer change control processes, ensuring accurate documentation and tracking. Support review and approval workflows per governance protocols.

Stakeholder & Communications Management: Maintain stakeholder maps and communication plans. Support effective engagement and cross-functional collaboration, including internal/external reporting.

Performance Measurement & Reporting: Support definition and tracking of delivery KPIs. Produce regular reports and insights to aid decision-making at project and portfolio levels.

Reviews & Continuous Improvement: Coordinate lessons learned sessions and embed findings into delivery. Support continuous improvement and best practice sharing.

Resource & Pipeline Planning: Assist in pipeline planning by analysing short-, medium-, and long-term resource needs. Liaise with planners and delivery teams to support capacity planning.

Dependency & Integration Management: Track interdependencies across projects and ensure alignment with strategic goals. Support integration of schedules, risks, and reporting across delivery streams.

Capability Development: Support onboarding and mentoring of new PMO team members. Promote knowledge sharing via digital platforms and forums.

Customer-Centric Delivery: Support initiatives to measure and improve delivery from a customer perspective. Embed feedback into delivery processes to support a ‘Customer Love’ culture.

Knowledge, Skills, and Experience:

Essential:

• Advanced planning/scheduling capability
• Proven process improvement experience
• Document control knowledge
• Skilled in MS Office and project planning tools
• Excellent communicator with ability to simplify complex messages
• Degree or equivalent experience
• Experience in PMO, project analyst, or support roles in complex environments
• Familiarity with project/programme/portfolio methodologies (e.g. APM, PRINCE2)
• Proficient in Jira and coding languages for reporting and dashboards
• Experience with Tableau or similar tools
• Strong analytical and data interpretation skills
• Strong interpersonal and stakeholder engagement skills
• High attention to detail and organisational skills
• Proficient in Excel, PowerPoint, Word, and SharePoint

Desirable:

• Formal PM qualification (e.g. PRINCE2, APM, PMI)
• Experience in engineering, infrastructure, or technical projects
• Knowledge of lifecycle frameworks (e.g. RIBA, V-model)
• Exposure to portfolio-level reporting and resource planning
• Familiarity with Confluence and collaborative platforms
• Experience supporting lessons learned and continuous improvement
• Understanding of financial tracking and budget reporting
• Experience onboarding or mentoring team members