New Business & Administration Assistant - New Build Conveyancing

Switalskis group; Wakefield; Hybrid; GBP 20,000 - GBP 30,000; Full time

Job summary

A law firm in the UK is seeking a Business & Administration Assistant in Wakefield. The role involves providing vital administrative support, helping with the onboarding process for new clients, and ensuring effective communication. Ideal candidates should possess excellent communication skills, strong attention to detail, and proficiency in Microsoft Office. This position offers hybrid working and benefits such as an annual bonus and enhanced parental leave.

Benefits

Annual Bonus

Long Service Award days

Paid Professional subscriptions

Training and development

Wellness packages

Enhanced Maternity/Paternity and Adoption pay

Group Insurances

Apprenticeship Funding

Qualifications

• Ability to communicate effectively with new clients who may be unfamiliar with the conveyancing process.
• Capability to manage workload and work under pressure.
• Proficient use of Microsoft Office (Word, Excel, Outlook, Teams) and Case Management Systems.

Responsibilities

• Provide administrative support to the team.
• Manage the client onboarding process.
• Input information into shared team systems.
• Perform checks on completed ID checks.

Skills

Strong communication skills

Interpersonal skills

Team-working skills

IT skills (Microsoft Office)

Attention to detail

Job description

New Business & Administration Assistant - New Build Conveyancing

ABOUT US

Switalskis is an award-winning law firm listed in The Sunday Times Best Places to Work 2024 & 2025.

Established in 1993 by Stephen Switalski, we began with a focus on child care law and criminal law from a single office in Wakefield. Since then we’ve expanded to 11 locations employing approximately 400 people who provide a wide array of specialist legal services.

A career at Switalskis means being part of a firm that cares and is here for you. We’re dynamic and progressive, and we never stand still. Last year we were crowned Large Firm of the Year at The Yorkshire Legal Awards and named in the top 50 fastest growing companies in Yorkshire in the Yorkshire Growth Index.

THE ROLE

In this position you will play a vital role in supporting the team with administrative support.

Key Responsibilities:

Purchase Matters

• “Front of House” - taking initial instructions and providing accurate quotations to new clients.
• Assisting new clients where required with digital onboarding process.
• Overseeing, managing and dealing with the clients onboarding process.
• Performing initial checks on completed ID checks.
• Processing draft contracts received from housebuilders, and sending copies to clients for information.
• Applying for searches.
• Inputting information into shared team spreadsheet/task list.
• Processing exchange of contract paperwork and activating home warranty certificates.
• As above in relation to client onboarding.
• Checking replies to property information forms.
• Processing memoranda of sale received on open market sales.
• Downloading and carrying out a basic check of title.
• Identifying and taking initial steps on elements arising from the initial title check. This role is based from our Leeds office with a mixture of home and office working.

What you'll bring

• Very strong communication skills, in particular an ability to communicate effectively with new clients who may be unfamiliar with the conveyancing process.
• Excellent interpersonal and proactive team-working skills.
• An ability to manage your workload and work under pressure.
• Key IT skills, including the ability to use competently Microsoft Office (Word, Excel, Outlook and Teams), and conveyancing-based Case Management Systems.
• Very strong attention to detail and levels of accuracy.
• Be friendly, warm and welcoming to clients and colleagues in line with our company values.

click the link below to submit your application and a member of the team will be in touch. For any questions please contact

[e-mail]

Supplemental Pay

• Annual Bonus
• Long Service Award days - 1 for every 2 years of service (FTE)
• Paid Professional subscriptions
• Training and development
• Wellness packages
• Enhanced Maternity/Paternity and Adoption pay
• Group Insurances for Life Insurance, Critical Illness and Income Protection
• Apprenticeship Funding for training and development
• All Company equipment will be supplied for Hybrid working