Team Assistant – Family

Woodfines LLP; Bedford; On-site; GBP 40,000 - GBP 60,000; Full time

Job summary

A progressive law firm in Bedford seeks a Team Assistant to support their Family team with administrative tasks and communication management. The ideal candidate will have experience in a legal setting, excellent organizational skills, and proficiency in Microsoft Office. The firm values staff wellbeing and offers competitive salaries along with flexible working opportunities. This full-time position includes perks such as 26 days of holiday and life insurance.

Benefits

Competitive salary

26 days holiday

Birthday Off & Voucher

Pension

Life insurance

Income protection

Vitality health insurance

Wellbeing support

Qualifications

• Experience as a Team Assistant or Legal Secretary.
• Understanding of the Solicitors Accounts Rules.
• Experience in a legal environment.

Responsibilities

• Manage file opening and closing, compliance, and record keeping.
• Manage diary and inbox for lawyers.
• Handle incoming and outgoing communications.

Skills

Attention to detail

Organizational skills

Communication skills

Self-motivated

Proactive

Tools

Microsoft Office

SOS

Job description

Fancy a change? Looking for a new challenge? Or just having a browse?

Whatever brings you here, you may as well see what Woodfines has to offer!

We are looking for talented, friendly and enthusiastic individual to join our firm. Specifically, a Team Assistant based in our Bedford office, working within our Family team; please note this role will require travel to our Milton Keynes office. If you have previous experience working as a Team Assistant or Legal Secretary and are looking to strengthen your knowledge and experience further, this role could be exactly what you’re looking for!

At Woodfines, we put YOU first, we pride ourselves on our friendly, approachable attitude towards our staff and clients. We offer competitive salaries, flexible working and genuine progression opportunities, supporting you to achieve your goals, whilst maintaining a great work/life balance.

If you share our vision for delivering excellent service to our clients, whilst progressing your own personal development, in a welcoming and supportive environment, then we would love to welcome you into our firm.

What will your responsibilities be?

• Dealing with the administrative aspects of the matter from file opening to file closing to include all compliance, file organisation and record keeping, billing, key dates, write offs, credit control matters, payment requests, archiving.
• Scanning and allocating post to matter file in SOS. Notifying lawyers of all incoming communications.
• Management of outgoing paper‑based post.
• Management of electronic documents sent from and to external parties, ensuring documents are downloaded, organised in accordance with Department protocols and saved correctly within SOS.
• Management of document release requests.
• Keeping lawyers up to date on the progress of a task(s), communicating always to manage expectations and meet all deadlines.
• Extensive diary and inbox management for lawyers.
• Assist with office management duties when needed which will include stationery ordering, printing, copying and reception cover during absences.
• Taking reception overflow calls.
• Working as one firm, covering for other TA’s when absent.
• Undertake Department Specific duties where applicable.
• Experience working within a Legal environment.
• A good understanding of the Solicitors Accounts Rules.
• Advanced IT skills including Microsoft Office.

Do you have the following personal skills?

• Excellent attention to detail, organisational and communication skills.
• Self‑motivated, outgoing and proactive.

What can we offer you?

• Pay.We value our employees, our salaries reflect this.
• Bonus.We recognise and reward for all of your hard work.
• Holidays.Mexico? Paris? Or just staying home? Use your 26 days holiday (plus bank holidays) however you like!
• Flexibility.What does work/life balance look like to you? We are open to your suggestions.
• Birthday Off & Voucher.No one wants to work on their birthday. Take the day off and go shopping!
• Pension.To help out your future self.
• Life insurance.Support for your loved ones, just in case.
• Income protection. If you get sick, we guarantee a % of your salary for up to 2 years.
• Vitality health insurance. We support you to be your happy and healthy self! (Free coffees, cinema tickets or even an Apple Watch are also a nice touch).
• Medicash healthcare cash plan.We all hate the dentist, at least you don’t have to pay for it. That amongst many other everyday healthcare needs, all covered.
• Wellbeing support. We’re passionate about wellbeing, including Calm premium, 24/7 employee helpline and general lifestyle assistance.

Location

Bedford

Address

Brickstone House, Stannard Way,
Priory Business Park
Bedford
Bedfordshire
United Kingdom
MK44 3JW

Salary

Competitive

Number of Openings

1

Contract Type

Permanent

Department

Family

Start Date

23/01/2026

Closing Date

23/02/2026

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