Early Years Administrator, EYEC

Imperial Enterprise; City of London; On-site; GBP 28,000 - 35,000; Full time

Job summary

A leading educational institution is seeking a dynamic Early Years Administrator to support day-to-day operations at their Early Years Education Centre. This full-time role requires excellent organizational and communication skills, providing varied administrative support and serving as the first point of contact for families. Ideal candidates will have strong IT abilities and a proactive attitude towards learning new skills.

Benefits

41 days annual leave

Generous pension scheme

Flexible working policy

On-site leisure facilities

Cycle-to-work scheme

Qualifications

• Proven previous administrative experience is required.
• High level of accuracy and attention to detail is necessary.
• Effective communication skills in spoken and written English.

Responsibilities

• Act as the first point of contact for enquiries.
• Support EYEC administration office work and team.
• Create and maintain office procedures.

Skills

Organizational skills

Communication skills

Time management

Attention to detail

IT skills (Word, Outlook, Excel)

Education

Relevant vocational qualification

Job description

Join to apply for the Early Years Administrator, EYEC role at Imperial College London

Are you a dynamic and proactive organized individual? Do you enjoy each day being different from the other? Do you enjoy being hands on active and working with people? If so, we currently have a full-time position for a Departmental Administrator.

We are a busy 210 place Early Years Education Centre with an outstanding Ofsted rating and reputation, and we serve the community of Imperial College London caring for the staff and student’s children.

We are looking to recruit a dynamic administrator with a can-do attitude to support day to day operations and work in our busy centre.

Not an ordinary administrative role, but an exciting role that requires multi skills with new learning opportunities to develop new skills.

The role entails being the first point of contact with existing and prospective families. Liaising and supporting the Early Years team and management and working with external and internal departments to deliver an outstanding service.

This is an active role that is multi-faceted with no 2 days the same.

You will have excellent communication, time management, organisational and interpersonal skills. You will have the ability to record accurate minutes, use Microsoft packages, collect and input data as well as more practical tasks such centre tours and supporting/ coordinating required and urgent defects and pre planned maintenance and supporting the wider team.

What you would be doing

• Supporting all aspects of the EYEC administration office work and team
• Acting as first point of contact for enquiries
• Provide informative tours of the centre for prospective parents or contractors as needed
• Liaise with central services and EYEC team to support recruitment and onboarding of new team members
• Responsible for responding to, reporting and coordinating repairs for minor and major faults, defects and wate management
• Regular and ongoing support and training of EYEC staff on IT matters including email, printing, the use new and existing systems
• Keeping an internal log of relevant details and update regularly and as required
• Creating and maintaining the office procedures
• Maintain and update EYEC records and databases
• Reception/telephone duties: provide an information service for personal callers and telephone enquiries and passing on information to the team
• Coordinating set up of meetings, taking and distributing minutes
• Ordering goods and raising Purchase orders accordingly

What we are looking for

• Proven previous administrative and/or a relevant vocational qualification
• Have excellent organisational and time management skills and be able to plan and prioritise tasks effectively
• Ability to work and communicate effectively with a wide range of internal personnel and external visitors from various disciplines and backgrounds
• Communicate effectively and have excellent spoken and written knowledge of the English language
• Experience of using data bases to store, manipulate and retrieve information
• Have a high level of accuracy and consistent attention to detail
• Sound and accurate IT skills (Word, Outlook & Excel)
• Respect for confidentiality, including the integrity and sensitivity of records and awareness of data protection guidelines
• To work collaboratively towards the aims of the Centre and its policies and procedures
• Ability to work flexibly, cooperatively, and independently using initiative
• Ability to demonstrate a knowledge and understanding of safeguarding children
• Ability to learn new skills quickly
• Flexibility and capacity to adapt to the changing demands of the job and ability to learn new skills quickly
• To undergo a satisfactory enhanced disclosure and barring system check

What we can offer you

• At Imperial, our values—respect, collaboration, excellence, integrity, and innovation—guide everything we do. You’ll be part of a supportive and forward-thinking team, working on projects that directly contribute to the safety and wellbeing of our community.
• We are committed to creating an inclusive working environment and welcome applications from all backgrounds. We particularly encourage interest from individuals who are underrepresented in our workforce.
• Benefit from a sector-leading salary and remuneration package (including 41 days’ annual leave and Imperial closures, and a generous pension scheme).
• Access to a range of workplace benefits including a flexible working policy from day one, generous family leave packages, on-site leisure facilities and cycle-to-work scheme.
• Interest-free season ticket loan schemes for travel.
• Be part of a diverse, inclusive and collaborative work culture with various staff networks and resources to support your personal and professional wellbeing.

Further Information

If you require any further details on the role please contact: Tracy Halsey, Head of EYEC – [e-mail]

Closing date: at Midnight on Sunday, 7 December 2025

Interview date: w/c 15 December 2025

Seniority level

• Not Applicable

Employment type

• Full-time

Job function

• Administrative
• Higher Education

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London, England, United Kingdom