Admin Officer

North East Ambition; Blyth; On-site; GBP 40,000 - GBP 60,000; Full time

Job summary

A public service organization in Blyth is seeking a dynamic and supportive leader to guide their admin team and deliver outstanding Adult Services. This role includes line management, developing management systems, and contributing to budget planning. The ideal candidate will have NVQ Level 3 in a related field, considerable experience in a similar role, and must be a car driver. The position offers excellent benefits including annual leave and pension scheme.

Benefits

26 days annual leave plus bank holidays

Automatic enrolment into the Local Government Pension Scheme

Flexi scheme (up to 2 days flexible leave per month)

Qualifications

• Good general education demonstrating numeracy and literacy.
• Considerable experience in a similar administrative role.
• Ability to work outside normal working hours if required.

Responsibilities

• Manage and motivate a team of admin support staff.
• Develop management information systems that support service aims.
• Contribute to budget and project planning processes.

Skills

Team Management

Communication Skills

Budget Planning

Education

NVQ Level 3 in business/administrative discipline

Job description

Overview

We're looking for a dynamic and supportive leader to guide our admin team and help deliver outstanding Adult Services.

The role: The successful candidate will be responsible for line management and supervision of locality admin staff who support Adult Services, reporting directly to the countywide Service Manager.

Responsibilities

• Manage a team of admin support staff, delegating work appropriately, providing clear guidance and motivating staff to achieve service objectives and quality standards. Respond to and ensure implementation of delegated duties from Senior Management, chasing up as necessary.
• Manage the induction, appraisal, training, development and performance of the team acting as coach and mentor as necessary. Assist with recruitment process for hiring new staff.
• Actively contribute to budget and project planning processes, monitoring progress against plans throughout the year with a view to achieving set business objectives.
• Develop, implement and maintain management information systems that support the aims of the service and the organisation.
• Manage and operate information systems such as service, client or asset records, booking systems and reference materials in a manner that ensures accuracy, confidentiality, rapid access and ease of use.
• Individually and as part of the team provide general office support; filing, handling mail, dealing with callers/visitors, filing, photocopying, collation, maintaining and issuing stock in accordance with corporate and service standards.
• Pro-actively assist with more complex support work to investigate, collate, record, manipulate, extract and distribute data in accordance with predetermined boundaries or as instructed.

Vacancies

The following vacancies in this role are available within the District Admin - Adult Services department. (Note: details are provided in the original listing; this summary reflects the available positions without table formatting.)

Qualifications

• A good general education demonstrating numeracy and literacy.
• NVQ Level 3 or equivalent in a business/administrative related discipline
• Considerable experience in a similar role covering a broad range of support tasks and procedures in a large complex organisation.
• Essential: you are a car driver.
• Ability to work outside normal working hours if the role requires.

Further information

Please refer to the job description and person specification for full details. For an informal conversation, please contact Claire Hunt, acting Service Manager, on 01670 536400.

Please note we reserve the right to close this advert early if we receive sufficient applications.

Northumberland County Council's (NCC) vision is 'Land of Great Opportunities'. For further information about working for NCC, please consider visiting the council website in the normal manner.

Why choose us?

We have some outstanding benefits and perks to offer you, including:

• 26 days annual leave plus public/bank holidays, rising to 31 days after 5 years of service (pro rata for part-time employees)
• Automatic enrolment into the Local Government Pension Scheme
• Flexi scheme (if applicable) - up to 2 days flexible leave available per month (pro rata for part-time employees)

To see all our excellent benefits and perks, please consider visiting the relevant information pages. Stay connected with us on social media for the latest job opportunities.

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Further information: This is a fixed-term position; applications on a secondment or part-time basis would be considered for the right applicant. We are an equal opportunities employer and offer a guaranteed interview scheme for disabled applicants who meet the essential criteria. If you require an alternative application format, please contact us through the normal channels. This information will be treated as confidential and used to check that you meet the essential requirements of the post.