Executive Assistant

Macquarie Bank Limited; Greater London; On-site; GBP 50,000 - GBP 70,000; Full time

Job summary

A leading financial services group in London is seeking an Executive Assistant to provide high-quality support for multiple senior leaders. You will manage diaries, coordinate meetings across time zones, handle travel logistics, and maintain records in Salesforce. The ideal candidate has experience in a professional services environment with strong organizational skills and attention to detail. This is a 12-month fixed-term contract requiring at least four days a week on-site in London.

Qualifications

• Minimum 4 days a week on-site in London.
• Experience supporting director-level executives is desirable.
• Ability to liaise with various stakeholders effectively.

Responsibilities

• Provide proactive support to senior leaders.
• Manage diaries and coordinate meetings
• Arrange travel and handle expense claims.

Skills

Executive Assistant support experience

Strong organizational skills

Excellent communication skills

Proficiency in Microsoft Office Suite

Experience with Salesforce

Judgment and discretion

Tools

Salesforce

Coupa

Concur

Job description

Join our Financial Institution Group Coverage and Solutions team within Macquarie Capital in London. This team plays a key role in delivering innovative solutions and strategic advice to clients across global financial institution sectors. You will be part of a collaborative and fast-paced environment where your contribution supports the success of multi-national, complex projects and transactions.

This role requires a minimum 4 days a week in the advertised location and is a 12 month fixed-term contract.

At Macquarie, our advantage is bringing together diverse people and empowering them to shape all kinds of possibilities. We are a global financial services group operating in 31 markets and with 56 years of unbroken profitability. You’ll be part of a friendly and supportive team where everyone – no matter what role – contributes ideas and drives outcomes.

What role will you play?

As an Executive Assistant, you will provide proactive and high-quality support to ensure the smooth operation of the team’s activities. In this dynamic role, you will support multiple senior leaders to manage diaries, coordinate meetings across multiple time zones, and arrange travel and logistics. You will also handle expense claims, process invoices, and maintain accurate records in Salesforce. Your ability to prioritise and adapt will be key to supporting the team effectively in a fast-paced environment.

What you offer

• Proven experience providing Executive Assistant support within a professional services environment. Demonstrated experience with a director-level and above is desirable.
• Strong organisational skills with excellent attention to detail and follow-through
• Proactive approach with the ability to understand business priorities and anticipate needs
• Excellent verbal and written communication skills that allow you to liaise with a range of stakeholders
• Sound judgment and discretion when handling confidential information
• Proficiency in the Microsoft Office Suite and experience with corporate systems including Coupa, Concur and Salesforce.

We love hearing from anyone inspired to build a better future with us, if you're excited about the role or working at Macquarie we encourage you to apply.

Macquarie Capital partners with businesses, startups and governments to connect ideas to capital and help drive innovation, growth and create real-world impact. Our global corporate advisory, investing, development and equities capabilities are underpinned by a full spectrum of capital markets solutions and deep sector expertise, with a focus on infrastructure and real assets, technology, software and services, and resources, energy and materials.

Our commitment to diversity, equity and inclusion

We are committed to providing a working environment that embraces diversity, equity, and inclusion. We encourage people from all backgrounds to apply regardless of their identity, including age, disability, neurodiversity, gender (including gender identity or expression), sexual orientation, marriage or civil partnership, pregnancy, parental status, race (including ethnic or national origin), religion or belief, or socio-economic background. We welcome further discussions on how you can feel included and belong at Macquarie as you progress through your recruitment process.
Our aim is to provide reasonable adjustments to individuals as required during the recruitment process and in the course of employment. If you require additional assistance, please let us know during the application process.