Fleet Administration Specialist

AnaVation LLC; Greater London; On-site; GBP 25,000 - GBP 35,000; Full time

Job summary

A leading electric vehicle company is looking for a detail-oriented Fleet Administration Specialist to join their team in London. This entry-level position involves managing vehicle registration documentation and handling PCN administration. Ideal candidates will possess strong organizational skills and the ability to work independently. Join a company recognized for its unique culture and commitment to empowering employees. Your hard work will be rewarded with meaningful perks and opportunities for growth.

Benefits

Dog-friendly environment

Flexible salary discussions

Learning and development opportunities

Qualifications

• Previous experience in a vehicle/fleet administrative role is desired.
• Strong attention to detail and a commitment to accuracy.
• Ability to work efficiently both independently and as part of a team.

Responsibilities

• Handle administrative tasks related to vehicle management.
• Manage vehicle registration documentation and taxation.
• Handle PCN (Penalty Charge Notice) administration.
• Support other teams with vehicle-related tasks.

Skills

Strong organisational skills

Excellent communication skills

Attention to detail

Ability to work independently

Multitasking

Job description

What we do. Electric Car Leasing

Why we do it. Greener. Fairer. Future.

We are seeking a detail-oriented and proactive Fleet Administration Specialist to join our team. This is an entry-level role within our Operations function. The successful candidate will handle a variety of administrative tasks related to vehicle management, including managing vehicle registration documentation and taxation, updating and maintaining the DVLA portal, handling PCN (Penalty Charge Notice) administration, and managing recall notices.

This role requires excellent organisational skills, a strong attention to detail, and the ability to work efficiently both independently and as part of a team.

This role is based from our Oxford Circus office 5 days a week.

What you'll do...

• Administrative Tasks:
• Open and process daily incoming post, ensuring that all correspondence is directed to the appropriate departments or individuals
• Perform general administrative duties as required to support the smooth operation of the office
• PCN Administration and Query Response:
• Manage all aspects of Penalty Charge Notice (PCN) administration, including receiving, logging, and processing PCNs
• Respond to queries related to PCNs, liaising with relevant team members and customers to resolve issues promptly
• Vehicle Registration Documentation:
• Ensure all vehicle registration documents are accurately maintained and updated
• Manage the process of ordering vehicle records as required
• Updating and Maintaining DVLA Portal and Taxing Vehicles:
• Continually ensure that fleet is taxed and compliant
• Regularly update and maintain vehicle information on the DVLA portal
• Managing Recall Notices:
• Monitor and manage recall notices, ensuring that they are communicated to relevant parties and acted upon in a timely manner
• Coordinate any necessary actions required to address recall notices
• Supporting Other Teams:
• Provide administrative support to other teams with vehicle-related tasks, including document preparation, data entry, and information retrieval
• Assist in the coordination of other logistical tasks as required

What you'll need...

• Previous experience in an vehicle/fleet administrative role is desired
• Strong organisational and multitasking skills
• Excellent communication skills, both written and verbal
• Ability to work independently with minimal supervision
• Strong attention to detail and a commitment to accuracy

Why else you'll love it here...

• Wondering what the salary for this role is? Just ask us! On a call with one of our recruiters it's always covered as we want to match your experience with the correct salary. We prefer flexibility and want salary to be an evolving conversation.
• Octopus Energy Group is a unique culture. An organisation where people learn, decide, and build quicker. Where people work with autonomy, alongside a wide range of amazing co-owners, on projects that break new ground. We want your hard work to be rewarded with perks you actually care about! Visit our perks hub - Octopus Employee Benefits
• Octopus Electric Vehicles, part of the Octopus Energy Group, won the Sunday Times best company to work for in 2024. We were named 6th out of the top 100 start‑ups to work for by Tempo in 2025 and on Glassdoor we were voted 50 best places to work in 2022. Our Group CEO, Greg has recorded a podcast about our culture and how we empower our people. We’ve also been placed in the top 10 companies for senior leadership.
• Just to let you know, we are a dog‑friendly company so you may see our four‑legged friends in the offices – feel free to bring yours! Rest assured we have taken precautions for those with allergies.

About us

The electric revolution has arrived - and from 2035 you’ll no longer be able to buy a new petrol or diesel car in the UK.

We’re building a whole new way for drivers to join the electric charge and not only learn about and shop for their EV online, but experience a 'lease for life' through an industry‑changing customer experience. This is the chance to join one of the UK’s most exciting start‑ups – making it easy for individuals and businesses to go electric by getting their car, charger and energy all in one cracking deal.

Octopus Electric Vehicles launched in 2018 to make it seamless to switch to cleaner, greener driving. Our mission is drive sustainable change, decarbonise the planet and provide our customers with fair pricing and a fantastic experience.

We're an Octopus Energy company—an innovative new energy supplier. We are part of the Octopus Energy Group, which seeks to improve the lives of millions of people by transforming the industries we operate in. The Octopus Group incorporates Octopus Energy, Octopus Healthcare, Octopus Investments, Octopus Property, Octopus Ventures and Octopus Labs.

Please note we use AI to help us assess applications fairly and objectively.

If this sounds like you then we'd love to hear from you.

Are you ready for a career with us? We want to ensure you have all the tools and environment you need to unleash your potential. Need any specific accommodations? Whether you require specific accommodations or have a unique preference, let us know, and we'll do what we can to customise your interview process for comfort and maximum magic!

Studies have shown that some groups of people, like women, are less likely to apply to a role unless they meet 100% of the job requirements. Whoever you are, if you like one of our jobs, we encourage you to apply as you might just be the candidate we hire. Across Octopus, we're looking for genuinely decent people who are honest and empathetic. Our people are our strongest asset and the unique skills and perspectives people bring to the team are the driving force of our success. As an equal opportunity employer, we do not discriminate on the basis of any protected attribute. Our commitment is to provide equal opportunities, an inclusive work environment, and fairness for everyone.