Admin Assistant

Crane Worldwide Logistics; United Kingdom; On-site; GBP 20,000 - GBP 25,000; Full time

Job summary

A leading logistics company in the United Kingdom is looking for an administrative assistant. The role involves handling the customer logistical order fulfilment process, creating pick lists, and coordinating with various departments. The ideal candidate should have a minimum of 5 GCSEs including English Language and Mathematics, along with about 2-3 years of administrative support experience. This is a full-time position offering opportunities to work in a dynamic environment.

Qualifications

• 5 GCSEs (Grade C and above) required.
• 2-3 years experience in administrative support.
• 1+ years in freight forwarding & logistics preferred.

Responsibilities

• Manage Customer Logistical Order fulfilment process.
• Create Internal and External Customer Pick Lists.
• Arranging shipments with Logistics Service Providers.

Skills

Computer literate in MS Office

Excellent communication skills

Organizational skills

Analytical skills

Problem solving

Education

Minimum of 5 GCSEs including English Language and Mathematics

High School diploma

Job description

Crane Worldwide Logistics is a leader in supply chain solutions with over 130 locations across 30 countries providing individual services that address our client's logistics challenges.

This role provides Administration assistance to the assigned department

Essential Job Functions

• Managing Customer Logistical Order fulfilment process.
• Creation of Internal and External Customer Pick Lists for Warehouse.
• Consulting daily with warehouse, management team, supply chain and other departments where necessary.
• Arranging internal and external Customers’ shipments with Logistics Service Providers, monitor and manage to ensure internal and external SLA is achieved.
• Management of all Vendor related Operational invoices.
• Create, process, and lock Operational and Transport invoices daily, weekly, and monthly as required.
• Responds to general enquiries from management, employees, and clients inside and outside of the company within a set SLA.
• Maintain focus on job relevant KPIs and ensures that they are met consistently.
• Prepares reports and provides record-keeping, using specialized software when necessary.
• Prepares and manages internal and external correspondence.
• Ensure that all delivery paperwork is filed and stored correctly.
• Provide administrative support to all areas within the office.
• Other duties as assigned.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Requirements

• Talking, hearing, and using hands to operate computer equipment.
• Vision abilities required by this job include close vision and the ability to adjust focus.
• Sitting for extended periods of time.

Other Skills and Abilities

• Computer literate at an above standard level and skilled in the use of all MS Office programs particularly Excel and Word.
• Dependability and ability to follow instructions.
• Demonstrate an elevated level of accuracy and diligence.
• Exceptional timekeeping and time management skills
• Excellent interpersonal, verbal, and written communication
• Analytical and numerical skills
• Excellent planning and organisational skills
• Extensive knowledge of standard administrative practices, software applications and various internal WHS systems.
• Ability to project, manage and produce an executive standard of quality reports.
• An ability to work in a fast‑paced environment.
• Able to work on your own initiative and has exceptional team working skills.
• Problem solving - identifies and resolves problems in a timely manner
• Client Service - manages difficult client situations, responds promptly to client needs and welcomes client feedback

Education & Experience

• Minimum of 5 GCSEs (Grade C and above) including English Language and Mathematics.
• 2–3 Years experience in providing administrative support.
• Desirable: 1+ years’ experience working in the freight forwarding & logistics industry.
• 2 years of experience: Excellent interpersonal, verbal and written communication, planning and strong organisational skills.
• Minimum of 5 GCSEs Grade C and above including English Language and Mathematics.

Must have an existing right of eligibility to work in the UK.

Job Types: Full-time.

Behaviors

• Enthusiastic – Shows intense and eager enjoyment and interest.
• Team Player – Works well as a member of a group.
• Detail Oriented – Capable of carrying out a given task with all details necessary to get the task done well.

Motivations

• Goal Completion – Inspired to perform well by the completion of tasks.
• Ability to Make an Impact – Inspired to perform well by the ability to contribute to the success of a project or the organization.

Education Required

• High School or better.

Experience Required

• 2 years – Excellent interpersonal, verbal and written communication, planning and strong organisational skills.
• 1/2 years previous experience providing administrative support.

All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Disclaimer: The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.