Commercial and Contracts Administrator

Goldenarrow; England; On-site; GBP 34,000 - GBP 40,000; Full time

Job summary

A leading contractor for government projects in the UK is seeking a Commercial and Contracts Administrator to manage MoD contracts. This role involves administration, invoice validation, and compliance with government requirements, ensuring accurate record keeping. Candidates should have a strong background in contract management and a keen eye for detail. The position offers a competitive salary of up to £40,000, 20 days holiday plus bank holidays, and potential for progression.

Benefits

20 days holiday + bank holidays

Cycle to work scheme

Free parking

Qualifications

• Proven experience in a commercial, contracts, or senior administrative role.
• Experience managing subcontractors, suppliers, or third-party relationships.
• Strong understanding of invoicing and financial accuracy.

Responsibilities

• Act as the primary administrative contact for subcontractors and key suppliers.
• Review and validate subcontractor invoices against contractual terms.
• Prepare and issue customer invoices in line with MoD contracts.

Skills

Commercial awareness

Attention to detail

Invoicing accuracy

Communication skills

Microsoft Excel proficiency

Job description

Overview

To aid with our continued growth, we are seeking a highly organised, detail-driven Commercial and Contracts Administrator to support the delivery of UK Ministry of Defence (MoD) contracts. This is a pivotal role within our commercial and operational function, requiring strong commercial awareness, integrity, and experience working in regulated environments.

You will play a key role in managing subcontractor administration, validating invoices, maintaining auditable records, and ensuring compliance with MoD contractual requirements.

Responsibilities

• Act as the primary administrative contact for subcontractors and key suppliers
• Maintain accurate commercial records including contracts, purchase orders, rates, and variations
• Review and validate subcontractor invoices against contractual terms and delivery milestones
• Prepare and issue customer invoices in line with MoD contracts and agreed schedules
• Ensure full compliance with MoD contractual requirements, internal governance standards, and audit obligations, always maintaining clear and auditable records
• Support contract change control, reporting, and month-end financial processes
• Work closely with Operations, Finance, and Project teams to ensure commercial accuracy

Skills and Experience

• Proven experience in a commercial, contracts, or senior administrative role
• Experience managing subcontractors, suppliers, or third-party relationships
• Strong understanding of invoicing and financial accuracy
• Exceptional attention to detail and ability to manage multiple priorities
• Confident written and verbal communication skills
• Proficient in Microsoft Office, particularly Excel

Qualifications (Desirable)

• Experience in defence, military, aerospace, engineering, or regulated sectors
• Familiarity with MoD contracts or government procurement
• Experience working in audit-driven or compliance-focused environments

Personal Attributes

• Highly organised, methodical, and accountable
• Professional and discreet, comfortable handling sensitive information
• Commercially aware with a pragmatic, problem-solving mindset
• Able to work independently while supporting wider teams
• Calm under pressure with strong prioritisation skills

Security and Eligibility

• Must be eligible to work in the UK
• Must be able to obtain and maintain UK security clearance (BPSS minimum)
• A role with genuine responsibility and progression potential
• 20 days holiday + bank holidays (increasing with length of service)
• Cycle to work scheme
• Competitive Salary up to £40,000

Benefits

• Additional leave
• Cycle to work scheme
• Free parking
• On-site parking
• Referral programme

Job Type and Salary

Job Type: Permanent, Full-time

Salary: Up to £40,000 per year