CEO Office Assistant

City of London; Greater London; On-site; GBP 40,000 - GBP 60,000; Full time

Job summary

An international arts centre in Greater London is seeking a CEO Office Assistant to provide comprehensive administrative support for the CEO Office. This role requires exceptional judgment, strong attention to detail, and the ability to handle multiple priorities with professionalism. Ideal candidates will have experience in administrative roles and extensive knowledge of Microsoft Office. The position offers a variety of benefits and is part of an organization committed to diversity and inclusion.

Benefits

Pension scheme

Season ticket loans

Cycle to work scheme

Free access to museums

Discounts on retail and healthcare

Qualifications

• Experience of providing administrative support.
• Extensive knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Ability to engage with stakeholders at all levels.

Responsibilities

• Provide administrative support for the CEO Office.
• Ensure efficient operation of the organisation.
• Manage multiple priorities with professionalism.

Skills

Administrative support

Exceptional judgment

Interpersonal skills

Attention to detail

Proficiency in MS Office

Job description

Overview

The Barbican is a multidisciplinary international arts centre in the City of London. Across its theatres, concert halls, cinemas, galleries, business venues, public and community spaces, the Barbican showcases the most exciting artists and performers from around the world, pushing traditional artistic boundaries and helping us understand our lives in new and unexpected ways. Each year, the Centre presents hundreds of different performances, events and exhibitions that entertain and inspire millions of people, create connections, provoke debate, and reflect the world we live in. To help drive this forward at pace, the CEO support team is expanding, and we are recruiting for a CEO Office Assistant to join on a full-time, permanent basis.

The role

We are looking for someone to work proactively and provide efficient and effective administrative support for the CEO Office, enabling the Barbican to operate in the most efficient, cost-effective and harmonious way. This role sits at the centre of the organisation and requires exceptional judgment, attention to detail, and the ability to manage multiple priorities with professionalism and confidence.

Responsibilities

• Provide administrative support for the CEO Office with proactive and efficient service.
• Support the organisation to operate in an efficient, cost-effective and harmonious way.
• Demonstrate exceptional judgment, attention to detail and the ability to manage multiple priorities with professionalism and confidence.

Requirements / Qualifications

• Experience of providing administrative support.
• Extensive knowledge of Microsoft Office with excellent word processing skills to include: MS Word, MS Excel, advanced MS Outlook and MS PowerPoint.
• Experience of learning new systems and processes.
• Excellent interpersonal skills with the ability to engage with internal and external stakeholders at all levels and of all experience, and to handle issues with tact, discretion, sensitivity and diplomacy in a confidential environment.

Barbican Benefits

The Barbican offers a wide range of staff benefits including a great pension scheme, season ticket loans, a cycle to work scheme, free access to some museums and galleries, and discounts on retail, healthcare and on-site cafes and restaurants. You will have access to trained Mental Health First Aiders and City of London and Barbican staff networks.

How to apply

To apply, click on the 'Apply Now' button below. If there are any issues with the application process, please contact the Barbican Careers team at [e-mail].

Deadline for applications is 23:55 on Thursday 05 February 2026. The advert may close ahead of this date if a sufficient number of applications is reached — apply early to avoid missing out. Please note that we are unable to accept late applications. We regret that we are unable to provide feedback on your application.

The City of London Corporation wants to ensure that everyone has the opportunity to thrive in the work that we do. The City of London Corporation is currently undergoing a programme to ensure that our pay and reward practices are competitive and equitable across the whole organisation, and is committed to regularly benchmarking and reviewing pay against external sectors.

As part of our commitment to increasing the diversity of staff within the Barbican, we are particularly keen to encourage applications from people from groups that are currently underrepresented, including people from the Global Majority and D/deaf and disabled people. We want to better reflect and understand the communities we exist to serve. We are members of the Disability Confident Scheme and guarantee to interview all disabled candidates who would like to be considered under this scheme and who meet the minimum essential criteria for the role. Please contact us if you require reasonable adjustments as part of the application process.

*Global Majority is a collective term that refers to people who are Black, Asian, Brown, dual-heritage, indigenous to the global south, and/or have been racialised as ethnic minorities.

Important note: This description excludes non-job-related provider information accidentally included in the original text.